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United States of America: Director of Accounting

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 18 Aug 2017

Reporting directly to the Chief Financial Officer (CFO), the Director of Accounting is responsible for overseeing the Accounts Payable(A/P), Accounts Receivable (A/R), Billing, Payroll operations. S/he is also responsible for implementing sound internal financial controls, ensuring the integrity of the organization's General Ledger (G/L) in accordance to US GAAP and donor regulations, and the effective management and satisfactory completion of the annual A-133 audit and tax return preparation.
Job Responsibilities:

ACCOUNTS PAYABLE:

  • Supervises the A/P team, ensuring the following tasks are completed timely and effectively:
    • Payments are processed and paid in a timely manner by A/P team;
    • Supporting documentation, coding and approvals for payments are in compliance with IFES policies, procedures and donor regulations;
    • Payments are tracked timely and transparently to allow multiple stakeholders to access information regarding payment status;
    • Monthly reconciliation of aged A/P and between A/P and G/L;
    • Monthly reconciliation of IFES bank accounts and timely resolution of reconciling items;
    • Monthly reconciliation and allocation of charges under IFES credit cards.
  • Approves payments within authority/as per IFES polic.
  • As needed reviews and improves A/P policies and procedures.
  • Helps A/P team develop and deliver training and guidance documents related to A/P.

ACCOUNTS RECEIVABLE AND BILLING:

  • Supervises the A/R team, ensuring the following tasks are completed:
    • 425 reports for all USG funded grants and cooperative agreements are submitted on a timely basis;
    • Invoices and/or financial reports for USG contracts and projects funded by non-USG donors are prepared and submitted timely and accurately;
    • Cash receipts are recorded timely and accurately on IFES A/R ledger;
    • Monthly reconciliation of aged A/R and between A/R and G/L;
  • As needed reviews and improves A/R policies and procedures.
  • Helps A/R team develop and deliver training and guidance documents related to A/R.

PAYROLL:

  • Supervises the Payroll team, ensuring the following tasks are completed:
    • Salary payments for US employees and expatriates is process on a timely basis;
    • Labor distribution among projects is completed accurately and timely;
    • Corrections to labor contributions are supported adequately;
    • Deductions and benefits are recorded and paid accurately;
    • Leave accruals and balances are maintained accurately and reconciled quarterly;
    • Allowances for overseas employees are recorded accurately and tracked effectively (e.g. post differential, education allowance, danger pay, etc.);
    • W-2s and other compensation related reports are produced accurately and delivered timely;
    • Provide effective support for 401(k) annual audit.
  • As needed reviews and improves Payroll policies and procedures.
  • Helps Payroll team develop and deliver training and guidance documents related to this specific function.

GENERAL LEDGER, TAX AND AUDIT:

  • Supervises the G/L and Audit team, ensuring the following tasks are completed:
    • Effective management of IFES' general ledger, its integrity and maintenance in accordance with US GAAP;
    • Review of IFES assets, liabilities and other balance sheet accounts and reconciliation of old items;
    • Monitoring of integrity of financial information between project ledgers and G/L;
    • Recording of monthly, quarterly and end of year accruals in the G/L;
    • Preparation monthly financial reports including: balance sheet, statement of activities; project revenue summary, and statement of indirect expenses;
    • Performance monthly and end-of-year closings;
    • Management of IFES annual A-133 audit;
    • Management of the timely preparation of IRS 990 and other tax requirements;
    • Support in the preparation of Annual NICRA submission.

POSITION SCOPE: Serves as head of accounting operations for IFES. Oversees a wide range of activities and processes to ensure sound financial management at the organizational level, ensuring compliance with US GAAP and IFES, USAID and other donor rules and regulations. Collaborates with the Chief Financial Officer in setting strategic initiatives, work plans and objectives for accounting operations, and manages its implementation.
DECISION MAKING/PROBLEM SOLVING: Identifies risk factors with potential to disrupt the sound financial management of the organization and recommends appropriate course of action, based on knowledge of professional principles and best practices. Is capable of effectively balancing compliance requirements and program needs, providing effective and compliant solutions to project implementation challenges in the financial area. FISCAL RESPONSIBILITY: Ensures the completion of department tasks in a timely manner and within the allocated budget. Ensures compliance with IFES, USAID or other donor rules and regulations, particularly with regard to fiscal management. Authority to approve departmental expenses, contracts and purchases, subject to established controls and procedures. Oversees preparation of financial statements and other financial reports for the organization for management, Board of Directors, and external stakeholders. RELATIONSHIPS: Manages and maintains collaborative working relationships with staff at all levels and with external auditors to ensure timely and effective support to projects and sound financial management at all levels. SUPERVISION EXERCISED: Department supervisionQualifications:EDUCATION: Undergraduate degree in accounting or related discipline required, MBA and/or CPA highly desirable.
EXPERIENCE: At least 15 years of progressive experience in the accounting and finance field, with at least 5 years of experience in roles with similar responsibilities. Experience working with organizations receiving significant levels of USG funding under cost reimbursable instruments is a must; experience with non-USG funding grants is a plus. RELATED SKILLS AND KNOWLEDGE:** Strong knowledge of OMB CFR 200, FAR, AIDAR; management of A-133 audits; effective management and communication skills and ability to form and develop high performing teams are required. Knowledge of Deltek Cost Point and Cognos CER a plus.

TRAVEL: Travel may be required up to 10% of time

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


How to apply:

Candidates must submit his/her resume/CV through our careers page at www.ifes.org. Resumes that are emailed will not be reviewed or considered.


United States of America: Program Associate-Latin America

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 18 Aug 2017

Project Description:

PRIMARY FUNCTION/PURPOSE:**

The Program Associate is the entry level position to program work at IFES. As a junior member of the team the Program Associate will provide operational, administrative, research, and programmatic support for current and developing programs in the Latin America Region.Job Responsibilities:

MAJOR DUTIES AND RESPONSIBILITIES:**

  • Review and submit field project finance reports such as FERs, wire transfers, vendor invoices etc. to supervisor for approval.
  • Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports, review and reconciliation of credit cards.
  • Review/prepare/submit material for procurement including drafting RFP/RFQ, preparing selection packages, tracking existing contracts etc.
  • Support recruitment and mobilization of field staff and consultants for field assignments.
  • Maintain project records and documents, including consultant contracts, project files etc.
  • Conduct basic research and provides general support in proposal development process.
  • Assist with editing/writing quarterlies and other reports.
  • Provide administrative functions in support of the department.
  • Plans and expedites airline, hotel, and visa arrangements.
  • Provide support during department meetings and special events, prepares and assembles briefing materials as directed.
  • Provide assistance on special projects and assignments
  • Other duties as assigned

POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Manages own workload, time and priorities, with guidance from supervisor.

DECISION MAKING/PROBLEM SOLVING:** Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions and improvements on issues.

FISCAL RESPONSIBILITY:** Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transaction in compliance with IFES procedures.

RELATIONSHIPS:** Maintains collaborative working relationship with team members and other staff within the Division. Initiates contact with staff in other departments to exchange information and coordinates activities necessary to achieve work goals.

SUPERVISION EXERCISED:** NoneQualifications:

POSITION REQUIREMENTS:**

Education: Bachelor’s degree required; masters preferred.

Experience: 0 - 2 years’ relevant experience in international development or related field. Internship(s) experience with an international NGO a plus

Related Skills or Knowledge: Very detailed oriented and very organized. Collaborative, team oriented individual. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing.
Experienced with Microsoft Excel, Word required. Familiarity with USAID regulations helpful. Knowledge of trends and socio-political and culture of Latin America is appreciated.

LANGUAGE SKILLS: English required. Proficiency in Spanish or/and French is preferred.

TRAVEL: Travel may be required, up to 10%


How to apply:

https://www.vs4.vscyberhosting.com/ifes/?adata=EG%2bTwQIDoEiNVjy4c07lIRRkQcZO1%2fDYKTw5tW%2b24beZr%2...

United States of America: Paid Intern - Africa

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 18 Aug 2017

Project Description:The Paid Intern is an entry level position designed to provide graduate and undergraduate student with an insider’s view of the realm of international development at IFES. Students who participate in this program will develop essential skills that are not attained in the academic world and enable them to make the transition from academic to professional life. As a junior member of the team, the Paid Intern will provide logistical and administrative support to projects for the Africa regional programs team at IFES. This position is part time. Job Responsibilities:The general duties of an intern include, but are not limited to:

  • Conducting research
  • Providing logistical and administrative support on assigned countries/projects
  • Assisting in the preparation of weekly home office reports, website updates, and other reports as necessary
  • Attending and reporting on internal and external meetings and other discussions about assigned projects
  • Assisting with program development in conjunction with the needs of the project and the intern’s skills
  • Compiling daily research from academic journals and print media
  • Other duties as assigned by division and supervisor
    POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Can manage own workload, time and priorities with close guidance from supervisor so as to facilitate a learning environment per internship guidelines.

DECISION MAKING/PROBLEM SOLVING: Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance or approval on execution for results.

FISCAL RESPONSIBILITY: None. Can assist in or have exposure to preparing routine financial reports and processing routine transaction in compliance with IFES policies and procedures.

RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff within the Division.

SUPERVISION EXERCISED: None
Qualifications:**Education:** Undergraduate or graduate student currently enrolled at an accredited college/university, or recently graduated no more than a year at time of application

Experience: None. Relevant experience, familiarity, or interest in international development or related field preferred. Previous internship(s) experience with an international NGO a plus

Related Skills or Knowledge: Excellent research and communication skills. Proficiency with Microsoft Excel and Word. Introductory experience in or familiarity with program development or management, NGOs, and/or USAID a plus. Detailed oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual

LANGUAGE SKILLS: English required. Proficiency in another language is a plus.
**
TRAVEL:** Travel may be required, up to 10%

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

**Please submit a cover letter along with your resume to be considered for this position


How to apply:

https://www.vs4.vscyberhosting.com/ifes/?adata=EKX%2frl0WfoP%2bn0BuFBwxCZGW7jJR73FX5Ql0p16S5GgY8znOs...

United States of America: Finance Associate, Accounts Payable (AP)

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 25 Aug 2017

Project Description:The Finance Associate, Accounts Payable (AP) is the entry level position in the Finance/Business Operations department with the primary responsibility of supporting Accounts Payable team in reviewing and processing domestic and international Accounts Payable transactions.Job Responsibilities:

  • Process invoices on a timely basis, ensuring proper documentation, appropriate sign off and data entry.
  • Process travel expense reports and consultant timesheets, including a detailed review to ensure all receipts are accounted for, per diems are calculated correctly, and reimbursement complies with internal travel policies.
  • Review and process other accounts payable transactions including travel advances and monthly field office advances as needed.
  • Ensure all AP vouchers are properly entered in tracking database.
  • Interacts closely with grant/contract administration, program staff to ensure the accuracy and completeness of proper documentation.
  • Responds to internal and external inquiries in a timely and professional manner.
  • Assists with reconciling advance accounts and researching issues.
  • Assists with special projects such as the annual A-133 audit.
  • Other duties as assigned.

POSITION SCOPE: Provides accounts payable support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Manages own workload, time and priorities, with general guidance from supervisor.
DECISION MAKING/PROBLEM SOLVING: Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanation for circumstances, but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions/improvements on issues.
FISCAL RESPONSIBILITY: Under the supervision of the supervisor, prepare and process invoices, travel expenses, and AP vouchers for domestic and international transactions. Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transaction in compliance with IFES procedures.
RELATIONSHIPS: Develops and sustains productive working relationships with assigned internal and external partners to coordinate activities, manage information and report project status. Working relationships require discretion and ability to maintain confidentiality.
SUPERVISION EXERCISED: None Qualifications:**Education:** Bacherlor's degree in accounting, finance or related field.

Experience: Experience with Accounts Payable is highly desirable.

Related Skills or Knowledge: Experienced with Microsoft Excel, Word, and PowerPoint required. Introductory experience in proposal development support a plus. Familiarity with USAID regulations helpful. Detail oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required. Proficiency in Spanish, French, Arabic language a plus.

TRAVEL: Limited

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.


How to apply:

http://http://www.ifes.org/

United States of America: Paid Intern - Finance

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 01 Sep 2017

Project Description:

The general duties of the intern will include but are not limited to:

  • Supporting the Finance team with assignments related to his/her course work
  • Supporting team with analysis and research on various Finance and Accounting assignments as these relate to donor rules/regulations and IFES policies such as but not limited to audit preparation, review and reconciliation of monthly field expense reports, financial reports, etc.
  • Conducting research, including from academic journals and print media;
  • Providing logistical and administrative support on assigned projects;
  • Helping prepare financial documents as needed;
  • Attending and report on internal and external meetings and other discussions about assigned projects;
  • Performing other related duties as assigned.

POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Can manage own workload, time and priorities with close guidance from supervisor so as to facilitate a learning environment per internship guidelines.
DECISION MAKING/PROBLEM SOLVING: Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance or approval on execution for results.

FISCAL RESPONSIBILITY: None. Can assist in or have exposure to preparing routine financial reports and processing routine transaction in compliance with IFES policies and procedures.

RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff within the Division.

SUPERVISION EXERCISED: NoneJob Responsibilities:

Education: Recent graduate with degree completion no older than 12 months at time of application or undergraduate/graduate student currently enrolled at an accredited college or university. Degree in Accounting, Finance, or a related field required. Experience: Experience handling multiple tasks/projects. Experience with basic Microsoft software tools. Prior internship experience or familiarity with an NGO a plus.
Related Skills or Knowledge: Excellent research, analytical, writing, and organization skills. Proficiency with MS Office Suite, specifically Word, Excel, PowerPoint, and Outlook. Experience with preparing financial documents preferred. Familiarity with web-based applications a plus. Experience handling sensitive information in a secure and confidential manner preferred. Introductory experience in or familiarity with program development or management, NGOs, and/or USAID a plus. Detail oriented. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual. Excellent interpersonal skills including ability to interact professionally with a culturally diverse staff.

LANGUAGE SKILLS: English required. Proficiency in another language a plus.

TRAVEL: Travel may be required, up to 10%

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

*Please submit a cover letter along with your resume in order to be considered for this position.
Qualifications:The Paid Intern is an entry level position designed to provide graduate and undergraduate student with an insider’s view of the realm of international development at IFES. Participants in this program will develop essential skills that are not attained in the academic world and enable them to make the transition from academic to professional life. As a junior member of the team, this Paid Intern will provide logistical and administrative support to projects for the Finance team. This internship position reports to the Senior Finance Administrator.


How to apply:

www.ifes.org

United States of America: Associate Award Administrator/CEPPS Liaison

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 15 Sep 2017

Established in 1995, the Consortium for Elections and Political Process Strengthening (CEPPS) pools the expertise of the International Foundation for Electoral Systems, the International Republican Institute and the National Democratic Institute, as well as seven associate partner and more than 20 resource partner organizations. The Global Elections and Political Transitions (GEPT) mechanism is a five-year USAID Leader With Associates (LWA) award held by CEPPS. CEPPS provides USAID and other donors with the capacity to deliver elections and political processes and transitions programming across the entire spectrum of political contexts and geographic regions.

Job Responsibilities:

The CEPPS Program Officer will develop and maintain partnerships with multiple stakeholders within IFES, as well as partner organizations, USAID and other donors; efficiently manage multiple deadlines and responsibilities related to USAID award management; and draft technical and other reports as directed.

• Meticulously detail-oriented and organized.

• Ability to work independently.

• Ability to prioritize, take direction, and handle varied tasks within deadlines.

• Strong communicator, both orally and in writing.

• Collaborative, team oriented individual.

Under the direction and in coordination with the CEPPS Senior Manager, this position will provide support for the administration and management of the IFES portion of the associate awards issued under the USAID Global Elections and Political Transitions (GEPT) Leader with Associate Awards awarded to the Consortium for Political Process Strengthening (CEPPS).

Duties will include:

• Participate in the administration of the GEPT Leader Award and all associate awards including managing communications between CEPPS partners and with USAID.

• Forward and track communications, deliverables, and prior approval requests.

• Participate in the IFES proposal development response by working with program teams on strategy development, budget creation ensuring compliance with terms and conditions of solicitations, and adherence to proposal development deadlines.

• Help to maintain coordination between program teams and CEPPS Management team on proposal development and project implementation.

• Work with the Knowledge Management Steering Committee to implement knowledge management initiatives and adaptive management plans.

• Assist with ensuring compliance with award terms and conditions and USAID regulations as well as IFES internal policies and procedures.

• Track reporting deadlines, and perform regular follow up with IFES program teams to ensure timely submission of reports and other deliverables to donor.

• Provide quality control, including copy edit support, on IFES requests, deliverables, and communication to the donor; while ensuring compliance with USAID regulations and PD requirements.

• Assist with the review and submission of CEPPS associate award quarterly and final reports.

• Support design and implement ongoing training for CEPPS staff.

POSITION SCOPE: Provide varied support functions and perform moderately complex job duties. Manage work activities with internal and external partners to ensure achievement of assigned objectives. Performance and outcomes are subject to management oversight.

DECISION MAKING/PROBLEM SOLVING: Multi-factor decision-

making requiring research and analysis, subject to supervisory guidance. Verify and analyze facts, consult with other departments/stakeholders as needed, then implement solutions based on knowledge of procedures, logic, and sound judgement. Initiate contact with staff in other departments/stakeholders to exchange detailed, substantive information and coordinates activities necessary to achieve work goals.

RELATIONSHIPS: Develop and maintain collaborative relationships, which require highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes. Develop opportunities to improve working relationships and work outcomes with internal and external partners.

TRAVEL: Travel may be required, up to 10%

Qualifications:

Education: Bachelor’s degree Business, International Relations, Finance, or a related field required.

Experience:

• Minimum of 4 years’ relevant experience in international development.

• Experience with the administration of USAID and/or US Department of State grants or contracts

• Working knowledge of OMB Circulars related to grants and cooperative agreements and/or AIDAR strongly preferred

• Proficiency with Microsoft Office suite, including SharePoint required.

• Strong communicator, both verbally and in writing.

• Experience in drafting and analyzing project budgets

• English required; foreign language skills an asset.


How to apply:

To Apply:

You must go to www.IFES.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=EMZbZyCCSZnXLoLRmZkaxoImugnYQ5AbHRPB64t6Sq6YtF93uSvQvs9YSznoIy0DQocmb2Cnlm0KDbKMcRQSUL3U2QA8tz%2bCnvY%2fuQNgu3%2bXBrfSZvyWrlD34PdeNBsCmYGrETkavW0Xg2%2fLcA3AJ5dl%2fgWwJ4Lf5UhD6bgFOUn5Ko0ZTJWuUXlE3a4tNG4aOUt9Ny9Vir0OMhnek9Nu%2bno%3d

United States of America: Contracts and Grants Administrator

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 15 Sep 2017

The Contracts & Grants Administrator provides support to a Regional Support Team (RST) within the Contracts & Grants Division. The C&G Administrator will provide support for the administration of that Region’s awards (both contracts and grants) with the US government, other bilateral and multilateral donors such as DFID and CIDA, the UN, European Union, multilateral development banks, as well as foundations and private sector donors. The C&G Administrator, in coordination with and reporting to the RST Lead, will work within a team of professionals to support one of IFES’ regional programmatic areas and its regional field offices and sites.

Job Responsibilities:

· Participate in the daily operations of the Regional Support Team (RST).

· In consultation with the RST Lead and others within the RST, provide guidance to IFES program staff in the interpretation of award terms and conditions, and USG and non-USG regulations.

· Ensure compliance with Region award terms and conditions.

· In consultation with the RST lead and others within the RST, coordinate with the Business Development team as well as the Regional program and finance staffs in formulating and negotiating strong, competitive and compliant proposals and final awards/grants.

· In consultation with the RST lead, coordinate with the Finance division on a variety of common issues

· Establish and maintain positive working relationships with donors and IFES staff.

· Ensure compliance with C&G and IFES operational procedures and policies for contracts/grants management.

· In coordination with the RST lead, establish and maintain communications with prime and subcontractors to ensure the smooth working of the contract awarding process.

· In coordination with the RST lead, liaise with donors, NGOs/PVOs and advocacy groups.

· In coordination with RST lead, advise Regional IFES staff on matters related to preparation and administration of sub awards of all types.

· In coordination with the RST lead, support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for IFES’ awards.

· Ensure the timely processing of all closeouts.

· Participate in development/proposal meetings.

· Other duties as assigned.

POSITION SCOPE: Provide support for Regional Service Teams and support for the administration of the Region’s awards. Manage work activities with internal and external partners to assure the achievement of assigned objectives. Performance and outcomes are subject to management oversight.

DECISION MAKING/PROBLEM SOLVING: Identifies multi-faceted problems affecting achievement of individual goals, requiring research into internal and external factors. Analyzes and interprets issues and proposes alternative solutions, relying on knowledge of professional standards and principles. Decision-making requiring research and analysis, subject to supervisory guidance.

FISCAL RESPONSIBILITY: Participate in formulating and negotiating strong, competitive and compliant proposals and final awards/grants. Support Finance staff in the areas of fiscal management, audit, and financial reporting for IFES’ awards.

RELATIONSHIPS: Develops and sustains productive working relationships with assigned internal and external partners to coordinate activities, manage information and report project status. Initiate contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals.

SUPERVISION EXERCISED: May provide guidance to entry level staff.

Qualifications:

Education: Bachelor’s degree in Business, International Relations, Finance or related field.

Experience: Minimum of 4 years of experience in international development with an NGO and/or for-profit in the development sector and experience with the administration of USG and non-USG awards (both contracts and assistance). USAID, Department of State, and other international development donor experience, cost/price analysis, indirect rate development, and grants and commercial contracting highly desirable.

Related Skills or Knowledge: Experience with Microsoft Office required. Detailed oriented and organized. Strong communicator, both verbally and in writing. Excellent analytical, written and verbal communication skills. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required. Proficiency in French, Spanish, or Arabic language a plus.

TRAVEL: Travel may be required up to 10%.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


How to apply:

To Apply:

You must go to www.IFES.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link

https://www.vs4.vscyberhosting.com/ifes/?adata=EDpcp9%2btrxfv2ukT9CXQjfCGtRT%2b%2bkt%2fUabV2mapLdvXHf%2bpfHFeyJmjYZwZu8MGLc%2fsEvR5EFeCkftK7xrUOf7LBuEaVQCbZVHbLvY8GZMZ40OGS1SChYq%2ffSl6riuQdinO%2fnNSIzKP8O0Q6oJqkGdLUCRLS6kGL4JPZg9bo6XZ2A%2ffUS1pcfVIjbqYfYe2uM1SHdG16xcuet%2fx7M%2fH4B0%3d

United States of America: Deputy Director-Africa

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 15 Sep 2017

The Deputy Director supports the Regional Director in program implementation, administration, financial management, personnel evaluation and oversight, strategic planning and business development. The Deputy Director will also serve as acting Regional Director when required.

Job Responsibilities:

• Contributes to development of regional strategic plans. Supports overall strategic direction. Seeks out business development opportunities.

• Accountable to Regional Director for fiscal management of projects and adherence to contractual obligations.

• Cultivates relationship with peers, subordinates, funder community, chiefs of party, field offices, and consultants at large to advance awareness of IFES’ regional reputation and project success.

• Supports team environment, collaboration and consensus building across all departments at IFES.

• Supports management of resources to ensure competency in proposal development process. Ensures timely & competitive responses to RFAs and RFPs.

• Conducts performance evaluations of staff & supports recruitment.

• Contributes to development of staff and a high performance team. Exercises formal actions pertaining to employee relations.

• Responsible for completion of monthly/quarterly/annual reports.

• Represents the department at internal project and development meetings and externally to donors and partners at meetings and briefings.

• Works individually and with others in developing written pieces to raise IFES’ visibility as a thought leader.

• Other duties as assigned

POSITION SCOP**E:** Manage and perform highly technical work requiring ingenuity and capacity to evaluate and respond to new and changing issues. Oversee varied activities and processes to support effective project management and implementation. Collaborate with Regional Director in monitoring all aspects of project operations, business development, reporting and compliance. Leads project planning, monitoring and evaluation.

DECISION MAKING/PROBLEM SOLVING: Identify risk factors with potential to disrupt achievement of program/project goals. Analyze issues, problems or opportunities and propose appropriate courses of action, based on knowledge of professional principles and best practices. Participate in the development and implementation of strategies to track and mitigate risk and its potential impact.

FISCAL RESPONSIBILITY: Ensures the completion of department tasks in a timely manner and within the allocated budget. Ensures compliance with IFES, USAID or other donor rules and regulations, particularly with regard to fiscal management for department and regional projects. Authority to approve program or project expenses, contracts and purchases, subject to established controls and procedures.

RELATIONSHIPS: Manages and maintains collaborative working relationship with senior level stakeholders within and outside IFES to ensure timely and successful achievement of project goals and objectives. Represents IFES in global, regional, national and sub-national events and in international meetings, and at donor events and fundraising activities.

SUPERVISION EXERCISED: Department supervision in absence of Regional Director, Provides oversight and management of consultants and field experts.

Qualifications:

Education: Master’s degree in international politics, international development, or related field

Experience: Minimum of 10 years’ experience years in international development or related field or relevant progressive experience

Related Skills or Knowledge: Outstanding communicator, both verbally and in writing. Excellent presentation skills. Ability to manage high energy teams; prioritize and oversee multiple activities in a fluid and dynamic environment. Organized, effective time and resource manager. Experienced collaborator and contributor to successful business development efforts; including experience with USAID grant and contract proposals, regulations, and procedures. Experienced and successful business development leader with major bi-lateral donors. Highly experienced with program/budget development, management, and oversight at regional level. Field experience preferred.

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired.

TRAVEL: Travel required up to 50% of time

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


How to apply:

To Apply:

You must go to www.IFES.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=EFhF%2fXmmnwOvX4aW2JJTB8m3psK98YruZx%2bKY%2ffoIH%2fN5M%2fPRy39xJka9Khtc10s8neifeM8p4VDd9o8vB3QRZ66netYroeZqILBclsG9aE6WQV1jrdH%2bge8h7JonLL%2fLNKsaALEkcywxNLEFJLGL0jrznrLUdG%2feidKijpcX1nMFm1p9VpbLOpAZEmCaqRxsHBgW1YzrWXHGw2E1dsiVRM%3d


Program Associate -Asia

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Organization: International Foundation for Electoral Systems
Closing date: 29 Sep 2017

The Program Associate will work under the supervision of the Program Officer to provide administrative and programmatic support for current and developing programs in South Asia.

Job Responsibilities:

· Review and submit field project finance reports such as FERs, wire transfers, vendor invoices etc. to supervisor for approval.

· Review, prepare and submit materials for procurement including preparing selection packages and tracking existing contracts etc.

· Support recruitment and mobilization of field staff and consultants for field assignments.

· Maintain project records and documents, including consultant contracts and project files

· Conduct basic research and provides general support in proposal development processes.

· Assist with editing/writing quarterlies and other reports.

· Provide administrative functions in support of the department.

· Plan and expedite airline, hotel, and visa arrangements.

· Provide support during department meetings and special events, prepares and assembles briefing materials as directed.

· Provide assistance on special projects and assignments

· Other duties as assigned.

Qualifications:

· BS/BA with 0 - 2 years’ relevant experience in international development or related field.

· Interest in and knowledge of South Asian affairs.

· Good cross-cultural communication skills

· Experience with budgeting

· Demonstrated organizational ability and problem-solving skills

· Ability to manage multiple priorities quickly and effectively and work independently

· Computer skills, including Microsoft Excel, Word and PowerPoint

· Knowledge of relevant language – especially within the South Asia region – is beneficial

· Familiarity with USAID and other international donor regulations preferred

· Applicants must be eligible to work in the United States


How to apply:

To Apply:

You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=ECVpJYE909cOP%2fKwayaYiBvUiq6jNyUXD4RfuBev4rkCVEc7OKSRV%2fA80MGjSM%2bNrVPVb5QfbNhqJ0J1TpHB03TZ%2bXUXfEPHmLf1int2O5W9djB94MTY%2b%2fyGKDjkpDUsynSCcUT8QSt0qg2GUC0JSCWEhxFSPcLMKgRHH9T%2bfTniADFUqGVT8LtY1%2ff3Zuf6kGID3c4%2fk3BvfhyPOOTdcso%3d

United States of America: Project Officer

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 29 Sep 2017

Project Officer

Location: Phnom Penh, Cambodia

Division: Program Management

Status: Local National Employee

Project Description:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.

Currently, IFES is seeking a Project Officer to support the implementation of an elections program in Cambodia.

Job Responsibilities:

• Support the planning and implementation of technical assistance and capacity building activities with the National Election Committee (NEC);

• Monitor local and international media coverage on elections and related topics;

• Lead monitoring and evaluation of project activities, including with local partners;

• Contribute to drafting of bi-weekly and quarterly activity reports;

• Establish and maintain productive working relationships with the NEC and with IFES’ local partners;

• Support IFES consultants, headquarters staff, and the Chief of Party;

• Translate legal documents from Khmer to English and vice-versa;

• Perform other duties as required.

Qualifications

• Cambodian national

• Bachelor’s Degree in law, political science, public administration, public management, governance & politics, or other related disciplines required; Master’s preferred;

• 4-6 years of relevant experience related to elections management and implementation;

• Comprehensive knowledge on Cambodia's electoral framework;

• Experience working with international organizations;

• Fluency in written and spoken English;

• Microsoft Office and Windows proficiency.


How to apply:

To Apply:

You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=ENT%2bujC9OFK7UUHCCiC3Lt%2frg%2f0DXBhbS0vJMXKeqG%2bZjpMWD%2fguWvPeOmC3CzCYY6FufEqxEPS%2fDmF0GD2uMwkL%2b42lKSBfQYLgnVGvmkheIfBhwNr4ohiBJ3QhMuefxQC5Hepa6YSUfDlfQAdLyaq7l7AHjKeTZFNyhlVZbExZZhkkEh2jWHAYYDJRSa8GQFoOSW6miRhP2abtg7QmSK4%3d

United States of America: Paid Intern - Asia (IFES)

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 25 Sep 2017

Paid Intern - Asia

Location: United States

Division: Program Management

Status: Internship

Position Number: 17:222

Project Description:

The IFES internship program is designed to engage recent or current graduate and undergraduate students with a degree in international development, international relations, economics, communications or a related field. The program offers students an insider’s view of the realm of international development. Students who participate in this program will develop essential skills that are not attained in the academic world, enabling them to make the transition from academic to professional life. The Intern will work to support the Asia programs team, mainly focusing on Nepal and Sri Lanka.

Job Responsibilities:

The general duties of an intern include, but are not limited to: • conducting research • providing logistical and administrative support on assigned countries/projects • assisting in the preparation of weekly home office reports, website updates and other reports, as necessary • attending and reporting on internal and external meetings and other discussions about assigned projects • assisting with program development in conjunction with the needs of the project and the intern’s skills • compiling daily research from academic journals and print media

POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Can manage own workload, time and priorities with close guidance from supervisor so as to facilitate a learning environment per internship guidelines.

DECISION MAKING/PROBLEM SOLVING: Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance or approval on execution for results.

FISCAL RESPONSIBILITY: None. Can assist in or have exposure to preparing routine financial reports and processing routine transaction in compliance with IFES policies and procedures.

RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff within the Division.

SUPERVISION EXERCISED: None

Qualifications:

Education: Recent graduate with degree completion date no older than 12 months at time of application or undergraduate/graduate student currently enrolled at an accredited college or university. International affairs, political science, or a related degree preferred.

Experience: None. Familiarity with political, economic, and social issues in Asia (preferably Nepal and/or Sri Lanka) required. Demonstrated knowledge and interest in electoral and democracy issues required. Relevant experience, familiarity, or interest in international development or related field preferred. Previous internship(s) experience with an international NGO a plus

Related Skills or Knowledge: Excellent research and communication skills. Proficiency with Microsoft Excel and Word. Familiarity with web-based applications a plus. Introductory experience in or familiarity with program development or management, NGOs, and/or USAID a plus. Detailed oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required. Proficiency in another language a plus.

PHYSICALREQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


How to apply:

To Apply:

You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=EKODYZkY0bRR0fogdmDTsGV2CajcH1XAB4qkVWJPU3OcAqF56lr3Ct7Y%2bsMYQwQVuSwAYWPLl0joxjyuiwyeaufhTHd5dDK4hqDreYJNyKEykFFaEMybb8Th1fDI06YmOQlPJ1I4WMUDahTSOHzSjA0k3VgUBeMyIZcN%2bYkHRAhJrhJnIyJLsYhKgpj8Cnr6mz%2fQCLw%2fjSmzpWkaErVeO0k%3d

United States of America: Research Intern Americas Region-Unpaid

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 25 Sep 2017

Research Intern Americas Region-Unpaid

Location: Virginia

Division: Program Management

Status: Internship

Position Number: 17:205

Project Description:

The IFES Americas Region is looking for one or two Research Interns.

The internship program is designed to provide a graduate or undergraduate student with a unique opportunity to obtain an insider’s view of the realm of international development at IFES. Students who participate in this internship program will develop essential skills that are not attained in the academic world and enable them to make the transition from academic to professional life.

As a junior member of the team, the Unpaid Intern will provide primarily research and some administrative support to the Guatemala projects. This position is intended to be part time and the research will be time sensitive to provide the student flexibility.

Job Responsibilities:

  • The general duties of an intern include, but are not limited to:

  • Conduct research and analysis on regional trends and priorities, electoral administration, disability rights and women empowerment, social accountability in the Americas, transparency and accountability, etc.

  • Provide logistical and administrative support to Guatemala projects.

  • Prepare website updates, edit reports, and summarize program reports.

  • Attend and report on internal and external meetings and other discussions about assigned projects.

  • Support the organization of external events.

  • Compile research from academic journals and printed media.

  • If applicable, translate documents to/from Spanish.

Qualifications:

Detailed oriented

Ability to prioritize and take direction

Team oriented individual

Experienced with basic Microsoft software tools

Excellent organizational, writing, research and communication skills

Degree not required

Strong working knowledge of Spanish is preferred


How to apply:

To Apply:

You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=EJmHtYRt%2bXDJSZjt%2bZl91LXUXnaV0Q3GEj7QydRk3g5jW9gH5KfFewZDjNhrwFWKijE0X60vkv%2fd9ahrxIyez5oGEeZkW16Fhbmz6TemdnL8sH5Vd1Nw3vphVaE%2bbu8qO39NGWfPtc9U13GJ7qNlYbby%2foP5bw9obIlbzZbzcguqAc1YdMUdiXPSucfZWQPnkHZoOIdEKG0vEhYdtxrDbq0%3d

United States of America: Paid Intern - Human Resources

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 05 Oct 2017

The Paid Intern is an entry level position designed to provide graduate and undergraduate student with an insider’s view of the realm of international development at IFES. Students who participate in this program will develop essential skills that are not attained in the academic world and enable them to make the transition from academic to professional life. As a junior member of the team, the Paid Intern will provide logistical and administrative support to projects for a IFES' human resources team.

Job Responsibilities:

The general duties of the intern will include but are not limited to:

• Providing logistical support to the Human Resources department.

• Training with the onboarding team on new hires procedures and orientation process.

• Assisting with promotions with IFES Benefit program.

• Assisting with HR programs i.e. research, project planning, audits etc.

• Working with Recruiters with research and roll-out of testing and training for entry level positions.

• Assisting Recruiters with International, Domestic and Internship hires.

• Creating spreadsheets, templates, and memos as needed.

• Assisting with training plans, event planning, and other duties as assigned.

POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Can manage own workload, time and priorities with close guidance from supervisor so as to facilitate a learning environment per internship guidelines.

DECISION MAKING/PROBLEM SOLVING: Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance or approval on execution for results.

FISCAL RESPONSIBILITY: None. Can assist in or have exposure to preparing routine financial reports and processing routine transaction in compliance with IFES policies and procedures.

RELATIONSHIPS: Maintains collaborative working relationship with team members and other staff within the Division.

SUPERVISION EXERCISED: None

Qualifications:

Education: Undergraduate or graduate student currently enrolled at an accredited college/university, or recently graduated no more than a year at time of application

Experience: None. Relevant experience, familiarity, or interest in international development or related field preferred. Previous internship(s) experience with an international NGO a plus

Related Skills or Knowledge: Excellent research and communication skills. Proficiency with Microsoft Excel and Word. Introductory experience in or familiarity with program development or management, NGOs, and/or USAID a plus. Detailed oriented and organized. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual

LANGUAGE SKILLS**:** English required. Proficiency in another language a plus

TRAVEL: Travel may be required, up to 10%

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. sp;


How to apply:

To Apply:

You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=EIaLjboMxrqnLCkaNtkV2i4V5rOg3ILvhnVG2ofVKXCOsabwucbs2w%2b3sco0n40%2bb%2faG1wn605hHNYVq9%2bnvIft24gVRMzsKONePgRNfMgLXjRsl2s29IZfqCBYc1%2bDbTDDIjX89hGsRi8yPMpWPFLI4Z01poEM%2b8LCzrD%2bF5U6zrP7%2bCT6gqBf1j4nwehsoK7kXsG3C1mhCu2JMqOYnNGM%3d

Egypt: Senior Project Specialist- Egypt

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Organization: International Foundation for Electoral Systems
Country: Egypt
Closing date: 14 Sep 2017

Project Description:

The Senior Project Specialist will be responsible for high level support to the IFES office in Egypt through engaging stakeholders, overseeing research, monitoring and evaluation and other areas of project implementation.

Job Responsibilities:

Under the direction and supervision of the Deputy Chief of Party, the Senior Project Specialist will:
• Work closely with IFES staff in Egypt and in HQ to provide support to all IFES project activities.
• Analyze and report on political, legal and electoral developments, and their impact on IFES activities.
• Remain informed and up to date on all electoral processes in Egypt, areas of electoral importance, and institutions involved in election administration.
• Track and follow up on all IFES activities conducted in cooperation with various governmental, semi-governmental and non-governmental stakeholders.
• Support the COP’s provision of technical assistance to the election commission through research, writing concept notes for trainings, and participating in meetings with commissioners and other electoral stakeholders
• Assist in developing election related training materials and curricula as necessary, through research, writing sections specified by D/COP, and editing.
• Support training sessions on various election related topics by compiling training materials (per above), securing expert trainers, and overseeing logistics.
• Lead the development of research and policy briefs prepared by IFES/Egypt, in collaboration with IFES staff.
• Lead the M&E process in the field office through the drafting of quarterly and annual reports, updating of the project management plan, training plans, as well as other monitoring and evaluation tools. This is in coordination with the CoP, DCoP and Project Officer, as well as other staff.
• Lead the development of briefings and proceedings reports related to all events conducted exclusively by IFES or in collaboration with other partners.
• Interact with local interlocutors as necessary.
• Identify potential partners and stakeholders for IFES.
• Participate in drafting programmatic Requests for Proposals, scopes of work, selection memos for consultants and subcontractors as necessary.
• Other duties as assigned.

Qualifications:

• Bachelor’s degree in political science, public administration or a related field.

• MA in a related field is desirable.

• 8 years+ experience in the area of democracy and governance, with a minimum of 4 years in the field of electoral assistance. Previous experience with USAID funded projects or other international organizations is highly preferred.

• Ability to coordinate with partners and organizations.

• Ability to interact with high level officials.

• Strong writing and reporting skills.

• Excellent communication skills.

• English and Arabic languages are required.

• Excellent computer skills.


How to apply:

https://www.vs4.vscyberhosting.com/ifes/?adata=EE8Fl55%2fCci4f1D8dUw8uOwvhdalGdJLJzhnWpAMP3a4PLZ%2fo8Z4ybSJogK%2b6e%2bFJ4MXb6103ggY%2bX0nocENnG7%2bzW9lUvXRW47tsi34LhN5im6ixGhQyc15goiCl%2fdsZsvT3b2H5ZZyMTvG9bzi8g5HG1sMz%2f5NDAYrTn0V9r7yAuY608pS8N8Na301lCLu4mdyiba9vI3OfSPTK5q7dUM%3d

Egypt: Project Coordinator-Egypt

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Organization: International Foundation for Electoral Systems
Country: Egypt
Closing date: 30 Sep 2017

Job Responsibilities:

  • Work closely with the Project Officer and other IFES staff to provide support to all IFES project activities in Egypt.
  • Remain informed and up to date on all electoral processes in Egypt, areas of electoral importance, and institutions involved in election administration through review of newspapers and other sources.
  • Participate in tracking and following up on all IFES activities conducted in cooperation with various governmental, semi-governmental and non-governmental stakeholders.
  • Participate in monitoring all IFES grants provided to the various non-governmental organizations. This includes traveling to governorates to oversee activities and reviewing all products, deliverables, as well as financial and narrative reports submitted by grantees.
  • Assist in drafting programmatic Requests for Proposals.
  • Assist in drafting Scopes of Work and selection memos for consultants and sub-contractors as necessary.
  • Identify potential partners and stakeholders for IFES.
  • Provide research assistance for the drafting of various policy and briefing papers issued by IFES.
  • Provide administrative and programmatic assistance in the implementation of IFES workshops and activities.
  • Write briefings and proceedings reports related to all events conducted exclusively by IFES or any of its partners through an IFES fund.
  • Supervise the quality of translation from English to Arabic and from Arabic to English.
  • Assist the Operations team in completion of all logistical requirements for program related events.
  • Maintain a database of contacts comprising main stakeholders, partners and donors.
  • Other duties as assigned. Qualifications:

SKILLS and SPECIFICATIONS

  • The ability to remain organized while handling multiple tasks under tight deadlines;
  • Ability to complete tasks with supervision;
  • Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues.
  • Willingness to adhere to all principles of confidentiality.
  • Must value operating in a collaborative and cooperative environment.
  • Ability to show initiative, good judgment, and resourcefulness.

Education and Qualifications

  • Bachelor’s degree in political science, public administration or a related field.
  • MA in a related field is desirable.
  • 2 years experience in development projects. Previous experience with USAID funded projects or other international organizations is preferred.
  • Ability to coordinate with partners and organizations.
  • Strong writing skills.
  • Excellent communication and reporting skills.
  • Financial background is an asset.
  • Excellent computer skills, including working level proficiency in Word and Excel.

How to apply:

https://www.vs4.vscyberhosting.com/ifes/?adata=EGCyHnW2qqawhWrQG3HPqYT1gy4V4MNRx102k9Sl29qFIEddicA5VyLE%2feoCMpW1nrmeY70ejywXuU%2b2yliv1BYvNtaG2MtR%2bW%2fF%2fGebfoJE8LlH0K70rrfgAcQL6DJCxmGo8A0UIGC%2fKi%2b75tXnbKpLnjMBy91Vqk6XuDa%2b5%2bRPRPGnmcLs2%2b8UPEbaHLzzqm9PiAlhkWIAWksjGVutETM%3d


United States of America: Associate Award Administrator/CEPPS Liaison

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 15 Sep 2017

Established in 1995, the Consortium for Elections and Political Process Strengthening (CEPPS) pools the expertise of the International Foundation for Electoral Systems, the International Republican Institute and the National Democratic Institute, as well as seven associate partner and more than 20 resource partner organizations. The Global Elections and Political Transitions (GEPT) mechanism is a five-year USAID Leader With Associates (LWA) award held by CEPPS. CEPPS provides USAID and other donors with the capacity to deliver elections and political processes and transitions programming across the entire spectrum of political contexts and geographic regions.

Job Responsibilities:

The CEPPS Program Officer will develop and maintain partnerships with multiple stakeholders within IFES, as well as partner organizations, USAID and other donors; efficiently manage multiple deadlines and responsibilities related to USAID award management; and draft technical and other reports as directed.

• Meticulously detail-oriented and organized.

• Ability to work independently.

• Ability to prioritize, take direction, and handle varied tasks within deadlines.

• Strong communicator, both orally and in writing.

• Collaborative, team oriented individual.

Under the direction and in coordination with the CEPPS Senior Manager, this position will provide support for the administration and management of the IFES portion of the associate awards issued under the USAID Global Elections and Political Transitions (GEPT) Leader with Associate Awards awarded to the Consortium for Political Process Strengthening (CEPPS).

Duties will include:

• Participate in the administration of the GEPT Leader Award and all associate awards including managing communications between CEPPS partners and with USAID.

• Forward and track communications, deliverables, and prior approval requests.

• Participate in the IFES proposal development response by working with program teams on strategy development, budget creation ensuring compliance with terms and conditions of solicitations, and adherence to proposal development deadlines.

• Help to maintain coordination between program teams and CEPPS Management team on proposal development and project implementation.

• Work with the Knowledge Management Steering Committee to implement knowledge management initiatives and adaptive management plans.

• Assist with ensuring compliance with award terms and conditions and USAID regulations as well as IFES internal policies and procedures.

• Track reporting deadlines, and perform regular follow up with IFES program teams to ensure timely submission of reports and other deliverables to donor.

• Provide quality control, including copy edit support, on IFES requests, deliverables, and communication to the donor; while ensuring compliance with USAID regulations and PD requirements.

• Assist with the review and submission of CEPPS associate award quarterly and final reports.

• Support design and implement ongoing training for CEPPS staff.

POSITION SCOPE: Provide varied support functions and perform moderately complex job duties. Manage work activities with internal and external partners to ensure achievement of assigned objectives. Performance and outcomes are subject to management oversight.

DECISION MAKING/PROBLEM SOLVING: Multi-factor decision-

making requiring research and analysis, subject to supervisory guidance. Verify and analyze facts, consult with other departments/stakeholders as needed, then implement solutions based on knowledge of procedures, logic, and sound judgement. Initiate contact with staff in other departments/stakeholders to exchange detailed, substantive information and coordinates activities necessary to achieve work goals.

RELATIONSHIPS: Develop and maintain collaborative relationships, which require highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes. Develop opportunities to improve working relationships and work outcomes with internal and external partners.

TRAVEL: Travel may be required, up to 10%

Qualifications:

Education: Bachelor’s degree Business, International Relations, Finance, or a related field required.

Experience:

• Minimum of 4 years’ relevant experience in international development.

• Experience with the administration of USAID and/or US Department of State grants or contracts

• Working knowledge of OMB Circulars related to grants and cooperative agreements and/or AIDAR strongly preferred

• Proficiency with Microsoft Office suite, including SharePoint required.

• Strong communicator, both verbally and in writing.

• Experience in drafting and analyzing project budgets

• English required; foreign language skills an asset.


How to apply:

To Apply:

You must go to www.IFES.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=EMZbZyCCSZnXLoLRmZkaxoImugnYQ5AbHRPB64t6Sq6YtF93uSvQvs9YSznoIy0DQocmb2Cnlm0KDbKMcRQSUL3U2QA8tz%2bCnvY%2fuQNgu3%2bXBrfSZvyWrlD34PdeNBsCmYGrETkavW0Xg2%2fLcA3AJ5dl%2fgWwJ4Lf5UhD6bgFOUn5Ko0ZTJWuUXlE3a4tNG4aOUt9Ny9Vir0OMhnek9Nu%2bno%3d

United States of America: Contracts and Grants Administrator

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 15 Sep 2017

The Contracts & Grants Administrator provides support to a Regional Support Team (RST) within the Contracts & Grants Division. The C&G Administrator will provide support for the administration of that Region’s awards (both contracts and grants) with the US government, other bilateral and multilateral donors such as DFID and CIDA, the UN, European Union, multilateral development banks, as well as foundations and private sector donors. The C&G Administrator, in coordination with and reporting to the RST Lead, will work within a team of professionals to support one of IFES’ regional programmatic areas and its regional field offices and sites.

Job Responsibilities:

· Participate in the daily operations of the Regional Support Team (RST).

· In consultation with the RST Lead and others within the RST, provide guidance to IFES program staff in the interpretation of award terms and conditions, and USG and non-USG regulations.

· Ensure compliance with Region award terms and conditions.

· In consultation with the RST lead and others within the RST, coordinate with the Business Development team as well as the Regional program and finance staffs in formulating and negotiating strong, competitive and compliant proposals and final awards/grants.

· In consultation with the RST lead, coordinate with the Finance division on a variety of common issues

· Establish and maintain positive working relationships with donors and IFES staff.

· Ensure compliance with C&G and IFES operational procedures and policies for contracts/grants management.

· In coordination with the RST lead, establish and maintain communications with prime and subcontractors to ensure the smooth working of the contract awarding process.

· In coordination with the RST lead, liaise with donors, NGOs/PVOs and advocacy groups.

· In coordination with RST lead, advise Regional IFES staff on matters related to preparation and administration of sub awards of all types.

· In coordination with the RST lead, support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for IFES’ awards.

· Ensure the timely processing of all closeouts.

· Participate in development/proposal meetings.

· Other duties as assigned.

POSITION SCOPE: Provide support for Regional Service Teams and support for the administration of the Region’s awards. Manage work activities with internal and external partners to assure the achievement of assigned objectives. Performance and outcomes are subject to management oversight.

DECISION MAKING/PROBLEM SOLVING: Identifies multi-faceted problems affecting achievement of individual goals, requiring research into internal and external factors. Analyzes and interprets issues and proposes alternative solutions, relying on knowledge of professional standards and principles. Decision-making requiring research and analysis, subject to supervisory guidance.

FISCAL RESPONSIBILITY: Participate in formulating and negotiating strong, competitive and compliant proposals and final awards/grants. Support Finance staff in the areas of fiscal management, audit, and financial reporting for IFES’ awards.

RELATIONSHIPS: Develops and sustains productive working relationships with assigned internal and external partners to coordinate activities, manage information and report project status. Initiate contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals.

SUPERVISION EXERCISED: May provide guidance to entry level staff.

Qualifications:

Education: Bachelor’s degree in Business, International Relations, Finance or related field.

Experience: Minimum of 4 years of experience in international development with an NGO and/or for-profit in the development sector and experience with the administration of USG and non-USG awards (both contracts and assistance). USAID, Department of State, and other international development donor experience, cost/price analysis, indirect rate development, and grants and commercial contracting highly desirable.

Related Skills or Knowledge: Experience with Microsoft Office required. Detailed oriented and organized. Strong communicator, both verbally and in writing. Excellent analytical, written and verbal communication skills. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required. Proficiency in French, Spanish, or Arabic language a plus.

TRAVEL: Travel may be required up to 10%.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


How to apply:

To Apply:

You must go to www.IFES.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link

https://www.vs4.vscyberhosting.com/ifes/?adata=EDpcp9%2btrxfv2ukT9CXQjfCGtRT%2b%2bkt%2fUabV2mapLdvXHf%2bpfHFeyJmjYZwZu8MGLc%2fsEvR5EFeCkftK7xrUOf7LBuEaVQCbZVHbLvY8GZMZ40OGS1SChYq%2ffSl6riuQdinO%2fnNSIzKP8O0Q6oJqkGdLUCRLS6kGL4JPZg9bo6XZ2A%2ffUS1pcfVIjbqYfYe2uM1SHdG16xcuet%2fx7M%2fH4B0%3d

United States of America: Deputy Director-Africa

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 15 Sep 2017

The Deputy Director supports the Regional Director in program implementation, administration, financial management, personnel evaluation and oversight, strategic planning and business development. The Deputy Director will also serve as acting Regional Director when required.

Job Responsibilities:

• Contributes to development of regional strategic plans. Supports overall strategic direction. Seeks out business development opportunities.

• Accountable to Regional Director for fiscal management of projects and adherence to contractual obligations.

• Cultivates relationship with peers, subordinates, funder community, chiefs of party, field offices, and consultants at large to advance awareness of IFES’ regional reputation and project success.

• Supports team environment, collaboration and consensus building across all departments at IFES.

• Supports management of resources to ensure competency in proposal development process. Ensures timely & competitive responses to RFAs and RFPs.

• Conducts performance evaluations of staff & supports recruitment.

• Contributes to development of staff and a high performance team. Exercises formal actions pertaining to employee relations.

• Responsible for completion of monthly/quarterly/annual reports.

• Represents the department at internal project and development meetings and externally to donors and partners at meetings and briefings.

• Works individually and with others in developing written pieces to raise IFES’ visibility as a thought leader.

• Other duties as assigned

POSITION SCOP**E:** Manage and perform highly technical work requiring ingenuity and capacity to evaluate and respond to new and changing issues. Oversee varied activities and processes to support effective project management and implementation. Collaborate with Regional Director in monitoring all aspects of project operations, business development, reporting and compliance. Leads project planning, monitoring and evaluation.

DECISION MAKING/PROBLEM SOLVING: Identify risk factors with potential to disrupt achievement of program/project goals. Analyze issues, problems or opportunities and propose appropriate courses of action, based on knowledge of professional principles and best practices. Participate in the development and implementation of strategies to track and mitigate risk and its potential impact.

FISCAL RESPONSIBILITY: Ensures the completion of department tasks in a timely manner and within the allocated budget. Ensures compliance with IFES, USAID or other donor rules and regulations, particularly with regard to fiscal management for department and regional projects. Authority to approve program or project expenses, contracts and purchases, subject to established controls and procedures.

RELATIONSHIPS: Manages and maintains collaborative working relationship with senior level stakeholders within and outside IFES to ensure timely and successful achievement of project goals and objectives. Represents IFES in global, regional, national and sub-national events and in international meetings, and at donor events and fundraising activities.

SUPERVISION EXERCISED: Department supervision in absence of Regional Director, Provides oversight and management of consultants and field experts.

Qualifications:

Education: Master’s degree in international politics, international development, or related field

Experience: Minimum of 10 years’ experience years in international development or related field or relevant progressive experience

Related Skills or Knowledge: Outstanding communicator, both verbally and in writing. Excellent presentation skills. Ability to manage high energy teams; prioritize and oversee multiple activities in a fluid and dynamic environment. Organized, effective time and resource manager. Experienced collaborator and contributor to successful business development efforts; including experience with USAID grant and contract proposals, regulations, and procedures. Experienced and successful business development leader with major bi-lateral donors. Highly experienced with program/budget development, management, and oversight at regional level. Field experience preferred.

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired.

TRAVEL: Travel required up to 50% of time

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.


How to apply:

To Apply:

You must go to www.IFES.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=EFhF%2fXmmnwOvX4aW2JJTB8m3psK98YruZx%2bKY%2ffoIH%2fN5M%2fPRy39xJka9Khtc10s8neifeM8p4VDd9o8vB3QRZ66netYroeZqILBclsG9aE6WQV1jrdH%2bge8h7JonLL%2fLNKsaALEkcywxNLEFJLGL0jrznrLUdG%2feidKijpcX1nMFm1p9VpbLOpAZEmCaqRxsHBgW1YzrWXHGw2E1dsiVRM%3d

Program Associate -Asia

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Organization: International Foundation for Electoral Systems
Closing date: 29 Sep 2017

The Program Associate will work under the supervision of the Program Officer to provide administrative and programmatic support for current and developing programs in South Asia.

Job Responsibilities:

· Review and submit field project finance reports such as FERs, wire transfers, vendor invoices etc. to supervisor for approval.

· Review, prepare and submit materials for procurement including preparing selection packages and tracking existing contracts etc.

· Support recruitment and mobilization of field staff and consultants for field assignments.

· Maintain project records and documents, including consultant contracts and project files

· Conduct basic research and provides general support in proposal development processes.

· Assist with editing/writing quarterlies and other reports.

· Provide administrative functions in support of the department.

· Plan and expedite airline, hotel, and visa arrangements.

· Provide support during department meetings and special events, prepares and assembles briefing materials as directed.

· Provide assistance on special projects and assignments

· Other duties as assigned.

Qualifications:

· BS/BA with 0 - 2 years’ relevant experience in international development or related field.

· Interest in and knowledge of South Asian affairs.

· Good cross-cultural communication skills

· Experience with budgeting

· Demonstrated organizational ability and problem-solving skills

· Ability to manage multiple priorities quickly and effectively and work independently

· Computer skills, including Microsoft Excel, Word and PowerPoint

· Knowledge of relevant language – especially within the South Asia region – is beneficial

· Familiarity with USAID and other international donor regulations preferred

· Applicants must be eligible to work in the United States


How to apply:

To Apply:

You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=ECVpJYE909cOP%2fKwayaYiBvUiq6jNyUXD4RfuBev4rkCVEc7OKSRV%2fA80MGjSM%2bNrVPVb5QfbNhqJ0J1TpHB03TZ%2bXUXfEPHmLf1int2O5W9djB94MTY%2b%2fyGKDjkpDUsynSCcUT8QSt0qg2GUC0JSCWEhxFSPcLMKgRHH9T%2bfTniADFUqGVT8LtY1%2ff3Zuf6kGID3c4%2fk3BvfhyPOOTdcso%3d

United States of America: Project Officer

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Organization: International Foundation for Electoral Systems
Country: United States of America
Closing date: 29 Sep 2017

Project Officer

Location: Phnom Penh, Cambodia

Division: Program Management

Status: Local National Employee

Project Description:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle in countries around the world to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.

Currently, IFES is seeking a Project Officer to support the implementation of an elections program in Cambodia.

Job Responsibilities:

• Support the planning and implementation of technical assistance and capacity building activities with the National Election Committee (NEC);

• Monitor local and international media coverage on elections and related topics;

• Lead monitoring and evaluation of project activities, including with local partners;

• Contribute to drafting of bi-weekly and quarterly activity reports;

• Establish and maintain productive working relationships with the NEC and with IFES’ local partners;

• Support IFES consultants, headquarters staff, and the Chief of Party;

• Translate legal documents from Khmer to English and vice-versa;

• Perform other duties as required.

Qualifications

• Cambodian national

• Bachelor’s Degree in law, political science, public administration, public management, governance & politics, or other related disciplines required; Master’s preferred;

• 4-6 years of relevant experience related to elections management and implementation;

• Comprehensive knowledge on Cambodia's electoral framework;

• Experience working with international organizations;

• Fluency in written and spoken English;

• Microsoft Office and Windows proficiency.


How to apply:

To Apply:

You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

https://www.vs4.vscyberhosting.com/ifes/?adata=ENT%2bujC9OFK7UUHCCiC3Lt%2frg%2f0DXBhbS0vJMXKeqG%2bZjpMWD%2fguWvPeOmC3CzCYY6FufEqxEPS%2fDmF0GD2uMwkL%2b42lKSBfQYLgnVGvmkheIfBhwNr4ohiBJ3QhMuefxQC5Hepa6YSUfDlfQAdLyaq7l7AHjKeTZFNyhlVZbExZZhkkEh2jWHAYYDJRSa8GQFoOSW6miRhP2abtg7QmSK4%3d

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