Procurement Specialist-Nigeria

Location: Nigeria, Abuja

Division: Program Management

Status: Consultant

Position Number: C16:06

Project Description:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries. IFES has been in Nigeria since 1998 and had been working with the Independent National Electoral Commission (INEC), the State Independent Electoral Commission, civil society, the judiciary and the political parties among several other stakeholders.

Job Responsibilities:

· Lead the day-to-day procurement process.

· Participate in the recruitment of a local procurement officer and conduct his/her training on IFES procurement policies.

· Work with the IFES C&G Administrator and the HQ Nigeria program team to identify possible solutions to expedite emergency procurement requests when necessary.

· Hold regular calls with C&G Administrator and HQ Nigeria Program team to discuss procurement developments.

· Train local staff on required procurement processes that must be followed, with emphasis on the new IFES procurement policy effective February 1, 2016. The training must be conducted within 1 week after start of the consultancy, with follow-up “refresher” training sessions implemented, as necessary.

· Train local staff to monitor vendor performance and ensure that commodities procured or services provided meet the quality standards described in the contract deliverables.

· Ensure that all commodities procured meet the appropriate USG standards for quality, efficacy and safety or other such appropriate standards; train local staff on same.

Qualifications:

· Demonstrated experience leading and implementing procurements for USAID-funded programs in the field of democracy, governance, and/or elections within the NGO community.

· At least 4 years of experience in a mid or senior level procurement role.

· Experience interpreting and implementing procurement policy

· Experience training staff on procurement processes.

· Experience conducting vendor verification and drafting procurement documentation such as selection memos and contracts.

· Strong verbal and written communication skills; demonstrated liaising skills and attention to detail.

· Experience working in Nigeria or sub-Saharan Africa highly preferred.

How to Apply:

You must go to http://www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

http://recruiting.ifes.org/careers/Careers.aspx?adata=EBnwMMfVMTLM75fCnMMns%2frgKEPEqi6M7lrhAXu8hdwJpckDHXNpExcM9bii7l3pOjldFOaOYrS0zHiVzD8zoHXQbC99e6PO%2fBLxh4RS4LYniRvZt7c0nShg6MOd4iuM8Tog4M%2fCeGj%2fbHN6kB8Ftvsijkt8JHKAImX0SlOGISBHl%2fOvmm2ExcHRbBNoeqRNziF397cNtiAJC2mataRZKSE%3d

Human Resources Management Expert-Cote D'Ivoire

Location: Cote D'Ivoire, Abidjan

Division: Program Management

Status: Local National Consultant

Position Number: C16:08

Project Description:

· During his/her mission, the consultant will conduct the following activities:

· The diagnosis will identify and evaluate existing procedures and their level of implementation ,and identify weaknesses relating to these procedures found during the implementation of the CEI’s operational activities ;

· The development of the manual will include the definition and formalization of the system and procedures for the management of human resources as described below.

· The consultant will develop a manual outlining the human resources system and procedures, including proposals for appropriate tools and documents/forms. The manual will cover the following topics, including but not limited to:

· Establishment of human resources policies

· Inventory table of existing posts

· Development of job description for each post

· Personnel recruitment and integration methods

· Management of personnel files, salaries and social benefits

· Staff evaluation, training and professional development

· Deontology and professional ethics

· Health and Safety

· Disciplinary Measures

· Communication with personnel

· Personnel Handbook

Methodology:

The implementation of the consultant’s activities will be based on the analysis of the existing documentation, and interviews with the personnel of the CEI. The diagnosis of the existing procedures, as well as the development of the manual will be conducted in a participatory manner with the staff of the CEI, and in direct collaboration and under the supervision of the Restricted Technical Committee set up by the CEI to facilitate and oversee the consultant's work.

· The consultant’s working arrangements with the Restricted Technical Committee will be defined at the start of the consultant’s mission.

· Work plan and timetable

· Human Resources Management Manual, and corresponding tools and documents/forms.

Job Responsibilities:

The mission will take place in the premises of the CEI (headquarters and annexes) in Abidjan over a period of 40 working days.

A detailed work plan will be presented by the consultant to the Restricted Technical Committee for approval no later than five days after the beginning of his/her mission.

The draft manual, and corresponding tools/documents will be presented to the Restricted Technical Committee no later than 10 days before the end of the consultant’s mission.

The final version of the manual and tools/documents will be presented to the Restricted Technical Committee no later than the last day of the consultant’s mission.

Qualifications:

· At least a Master level in business administration, human resources management or other field related to the subject of the mission;

· Proven experience of minimum 5 years in human resources management within an organization of a size similar to that of the CEI;

· Familiarity working with computers and usage of office software package (word, excel, PowerPoint) ;

· Excellent oral and written communication skills in French.

· Submission of applications:

· All applications must include:

· A motivation letter including reasons for applying, understanding of the terms of reference, and desired daily fee;

· A work plan proposal including a 40 working day timetable;

· A curriculum vitae including experience acquired during similar missions and at least 3 professional references.

How to Apply:

You must go to http://www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

http://recruiting.ifes.org/careers/Careers.aspx?adata=EJWZ6m9xPIIjwmXIS0wSI0zVRrW4YpEzJ%2fJ%2fsA5AH2TnsUq35%2fdddnzuLHQ%2fpXF2FOWdxBHGjY7ANSldGZEmpeZcD4lhPgVauJejWLDhW5Adw9dChL0o3Tiwsyf04vP8BuQ8RkSUpB%2bAPYtfyYFfHmSxUwb2RYw3JY4t91D9lHTY2xmYc9b1DDxDvpCGz1ci6HbJdc661opwnzmbrYLYg3k%3d

Administrative and Procurement Officer-Nigeria

Location: Nigeria, Abuja

Division: Program Management

Status: Local National Employee

Position Number: 16:058

Project Description:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries. IFES works to build the capacity of electoral administration bodies in Nigeria and supports the conduct of elections in the country.

Job Responsibilities:

· Responsible for organization and procurement of office supplies and services and then identify what needs to be procured locally or via DC/HQ;

· Apply IFES procurement policy Conduct and manage local procurement including requesting informal quotes, re-biding local contracts, preparing Purchase orders or other contractual mechanisms and ensuring proper back up documentations for procurement of goods and services is part of the procurement files;

· Work with IFES-DC in communicating the need for DC-led procurement, including, but not limited to, sending MSRs/SOWs and participating in bid evaluations;

· May assist in the organization and logistics for workshops, conferences and seminars;

· Manage local vendors and IFES service providers – insurance, telephones, office lease, utilities, internet provider, office facilities etc.;

· Organize and maintain a central filing system in both paper and electronic form;

· Maintain a database of all IFES contacts, NGOs and other organizations;

· Maintain office facilities and general office administration;

· Disbursement and management of IFES – Nigeria phone credits;

· Raise payment requests for vendor payments;

· Create a procurement tracker sheet and update the tracker on regular basis for all IFES Nigeria procurements (local & DC)

· Work with program team in the verification of items/services delivered against each purchase order/contract considering quality and quantity of material/services and providing program team with appropriate delivery note(s).

· Report to CoP & DCoP in case of any discrepancies in delivery of material/services.

· Conduct vendor and participant debarment checks and provide support documentation of debarment check to the program team members;

· Supervise the security guards, gardener and the cleaner;

· Other duties as assigned.

Qualifications:

· Minimum of a Bachelor’s degree is required

· Minimum of 6 years’ experience.

· Prior experience in procurement is required, with preference for experience working in procurement for international NGOs or international organizations

· Prior experience in working on USAID funded-projects strongly preferred;

· Prior experience working on other international donor funded projects which may include but not limited to the EU, DFID etc. desired;

· Proficiency with Microsoft Office and Excel required;

· Ability to follow procedures, meet deadlines and work independently and cooperatively;

· Effective verbal and written communication, multi-tasking, organizational, and prioritization skills are necessary;

· Strong attention to detail;

· Excellent interpersonal and negotiation skills;

· Ability to detect problems and produce acceptable solutions.

To Apply:

You must go tohttp:*www.ifes.org/*to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EKwR4uW1MNrdHtW9g7gsiQYZlY1TZXKRjzVl30ikuJx3ag6fbd7A9Wwm7rNu%2b4gy7hmhpYfB6GcJvM8KGox5eLPO4oVbRq%2fhTv3SUz4lRtw0nX1YI2GHvCKwp7mVTHXtYwuX4NOc86RWJJDLYTGAYF36Som6%2bZd%2bMm6%2fHQjvamBtiYrhNITBuRcW9MVh%2ftim%2b6nVLyU10umu6FyYtepLIwk%3d

Voter Registration Specialist-Democratic Republic of the Congo

Location: Democratic Republic of the Congo

Division: Program Management

Status: Consultant

Position Number: C16:13

Project Description:

IFES is anticipating a USAID-funded project with the goal of promoting dialogue regarding election planning and possible timelines among key electoral stakeholders ahead of the upcoming election in the Democratic Republic of the Congo (DRC). In support of this goal, IFES will take part in conducting an assessment of current elections preparations undertaken by the Independent National Election Commission (CENI) and other state stakeholders, notably on the process of the voter roll revision. This will include an analysis of relevant and applicable alternatives to the CENI’s proposed operational plan at reduced time and cost, in order to better inform international and domestic partners.

Job Responsibilities:

The voter roll has become a key sticking point in the Congolese electoral process. The CENI has proposed an operational plan for revising the voter roll which will take up to 16 months to implement, placing the elections well into 2017, after the current president’s constitutional term ends. As such, voter registration will require specialized attention, both from a technical and political point of view, from the assessment mission.

The Voter Registration Specialist will provide expertise in the area of voter registration throughout the assessment mission and the drafting of the mission’s findings and recommendations. Specifically the Voter Registration Specialist will carry out the following tasks:

• Determining the current status of discussions specific to voter registration through consultation with key stakeholders, paying particular attention to the level of buy-in from political stakeholders for various proposed alternatives;

• Assessing the sequence of political and operational decisions, steps and processes required to begin implementation of a voter registration exercise;

• Identifying the most viable options for conducting a credible and efficient voter registration exercise based on both technical and political considerations;

• Providing recommendations for promoting an informed, fact-based and timely dialogue around issues of the voter roll.

• Contributing substantively to the following regarding issues around the voter roll and voter registration:

o an in-brief with USAID and the US Embassy, including an explanation and sharing of the assessment methodology

o an external out-brief to stakeholders and the CENI, conducted in consultation with USAID/DRC, summarizing the findings and potential actionable items with a particular focus on alternatives to the 13-16 month voter roll revision plan and how they might be implemented, thereby expediting the process and reducing costs.

o an assessment report, to be prepared in English, outlining findings and recommendations from the assessment mission.

Qualifications:

• Master’s degree or equivalent in election administration or related field, plus a minimum of seven years functionally-related professional experience;

• Comparative experience in election administration, with significant experience providing specialized advice in voter registration;

• Extensive knowledge of voter registration processes and operational planning;

• Previous work experience in sub-Saharan Africa highly preferred;

• Proven ability to work effectively with minimal supervision;

• Strong communication and teamwork skills;

• Professional proficiency in both English and French required.

To Apply:

You must go tohttp:*www.ifes.org/*to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EIbsmtVlvolxdsVZLdrQ0m5IW5B0%2fDNglgdNGwPekrQd9LrQi1gza3xb%2fzi%2fbZNYMViIGAPeCGp4KoCUu1maefIvYK%2fKKVLD6nIVH4qVKg1CZT2sOObNbZgVUVr0eNBg0FY5VQxczGA1KWKT6wTwbEM3cl9LvdzPdLSruYzWKgFeFGgoQccQILlM%2bBhJue%2bTvSHlrN6cZZ72c%2fCfyuYfs9E%3d

Electoral Expert/Team Lead-Democratic Republic of the Congo

Location: Democratic Republic of the Congo

Division: Program Management

Status: Consultant

Position Number: C16:14

Project Description:

IFES is anticipating a USAID-funded project with the goal of promoting dialogue regarding election planning and possible timelines among key electoral stakeholders ahead of the upcoming election in the Democratic Republic of the Congo (DRC). In support of this goal, IFES will take part in conducting an assessment of current elections preparations undertaken by the Independent National Election Commission (CENI) and other state stakeholders, notably on the process of the voter roll revision. This will include an analysis of relevant and applicable alternatives to the CENI’s proposed operational plan at reduced time and cost, in order to better inform international and domestic partners.

Job Responsibilities:

The suspension of the global electoral calendar released in February of 2015 has left the DRC without a fixed road map for the upcoming elections. Preparations for the elections, still scheduled for November of 2016, are stalled as a result. Several political obstacles remain, including issues surrounding the voter roll, which has become a key sticking point in the Congolese electoral process. The CENI has proposed an operational plan for revising the voter roll which will take up to 16 months to implement, placing the elections well into 2017, after the current president’s constitutional term ends. This has the potential to provoke far-reaching political and constitutional consequences which must be weighed against the technical obstacles to holding elections.

The Electoral Expert/Team Lead will provide leadership, as well wide-ranging political and electoral expertise to the assessment mission and the drafting of the mission’s findings and recommendations. Specifically the Voter Registration Specialist will carry out the following tasks:

• Liaising with USAID/DRC on the design of the assessment framework and prioritized areas of interest;

• Communicating with CENI staff and other partners about the assessment to ensure their buy-in and appropriate appointments for participation;

• Determining the current status of political discourse around the electoral process to identify key obstacles to and opportunities for constructive dialogue;

• Assessing the sequence of political and operational decisions, steps and processes required to begin implementation of a voter registration exercise and other electoral operations;

• Ensuring comprehensive consideration of the complex and varied factors hindering the progress of the electoral process throughout the assessment mission and report, to include historical, political and technical considerations;

• Providing recommendations for promoting an informed, fact-based and timely dialogue around the electoral process, political succession and the voter roll;

• Take the lead in delivering on the following:

o an in-brief with USAID and the US Embassy, including an explanation and sharing of the assessment methodology

o an external out-brief to stakeholders and the CENI, conducted in consultation with USAID/DRC, summarizing the findings and potential actionable items with a particular focus on alternatives to the 13-16 month voter roll revision plan and how they might be implemented, thereby expediting the process and reducing costs.

o an assessment report, to be prepared in English, outlining findings and recommendations from the assessment mission.

Qualifications:

• Master’s degree or equivalent in election administration or related field, plus a minimum of 15 years functionally-related professional experience;

• Extensive comparative experience in election administration, with significant experience advising election commissions and promoting political dialogue;

• Extensive knowledge of electoral operations and processes, operational planning and voter registration;

• Previous work experience in sub-Saharan Africa required, previous DRC experience highly preferred;

• Proven ability to work effectively with minimal supervision;

• Strong communication and teamwork skills;

• Professional proficiency in both English and French required.

To Apply:

You must go tohttp:*www.ifes.org/*to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EIJJzBfCM8O3eFCWLhkrIjzCC5oguTHow6EoBoyS%2bCJmzCCZ7S1VHZDZK%2bhvaUmuQ2q%2f%2fArli7D746gUdcQt0AzqUBmzYrOPu9ICPePMTBnR2DTlSDxwYw42ueR3Kpb7UJSnU6E29bfqBcCfOWgeTGRDJOQV7w6VG6vQPwh4nYefSLeQ1ezik7EZmJzo8eHPSXWBtD%2f%2bheP6EaBX3viu%2f0g%3d

Director of Contracts and Grants

Location: United States

Division: Contracts and Grants

Status: VA-Based Full Time

Position Number: 16:084

Project Description:

This is a Director level position in the Contracts and Grants department at IFES. The Director leads the C&G department and oversee the management of awards (both contracts and grants) with the US Government, other bilateral and multilateral donors such as DFID and CIDA, the UN, European Union, multilateral development banks, as well as foundations and other private sector donors. The Director will help to build and to manage a strong team of Contract & Grant Professionals to support all IFES’ programmatic areas and all of its global field offices and sites.

Job Responsibilities:

· Direct the daily operations of the Contracts and Grants Division including direct supervision and development of professional and administrative staff.

· Serve as IFES’ in-house expert on contracts and grants to provide guidance in the interpretation of award terms and conditions, and USG and non-USG regulations.

· Ensure compliance with award terms and conditions.

· Review all contracts folders prior to CEO signature.

· Coordinate with the Proposal Operations team as well as the Program and Finance staffs in formulating and negotiating strong, competitive and compliant proposals and final awards/grants.

· Coordinate with the Finance Director on a variety of common issues.

· Track changes to, and provide interpretations of USG and relevant non-USG regulations as they pertain to IFES’ programs.

· Establish and maintain positive working relationships with donors and IFES staff.

· Establish and/or enhance the Unit’s operational procedures and policies for contracts/grants management.

· Review and signature of all consultant contracts. Review of Signature Authority/POA requests prior to submission for approval.

· Provide in-house training on contracts/grants, sub award, consultant and procurement processes and policies.

· Establish and maintain communications with prime and sub-contractors to ensure the smooth working of the contract awarding process.

· Liaise with donors, NGOs/PVOs and advocacy groups.

· Advise IFES staff worldwide on matters related to preparation and administration of sub awards of all types.

· Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for IFES’ awards.

· Ensure the timely processing of all closeouts.

· Review of Local Employment agreements in coordination with Human Resources.

· Develop/maintain relevant award and sub award templates. Work with legal on contract template updates as needed.

· Participate in development/proposal meetings.

· Review of all office leases.

· Other duties as assigned.

POSITION SCOPE: ects the C&G team and C&G functions for the organization providing strategic leadership, broad oversight and technical expertise in the development of work plans and objectives to assure successful achievement of goals and objectives. Establishes policies, controls and procedures to guide performance and ensures compliance. Performance and outcomes are monitored by executive leadership.

DECISION MAKING/PROBLEM SOLVING: Evaluates risk factors with potential to disrupt achievement of strategic goals and sets appropriate course of action in response. Consults with organizational leaders and external partners to determine appropriate solutions, weighing potential impact on the organization. Approves decisions that commit resources to a course of action. Tactical decision-making, subject to executive review.

FISCAL RESPONSIBILITY: Authority to establish and implement procedures for managing departmental fiscal resources. ects processes that ensure compliance with budgeted expenses. Ensures compliance with IFES, USAID or other donor rules and regulations. Authority to establish and implement procedures for managing departmental fiscal resources.

RELATIONSHIPS: Serves as primary department representative in senior leadership meeting. Manages and maintains collaborative working relationship with senior level stakeholders within and outside IFES to ensure timely and successful achievement of project goals and objectives. Maintains effective working relationship with members of other departments, vendors, partners, subcontractors and donors. Strategic relationships require well-established credentials, broad and deep technical knowledge and strong ability to effectively wield influence.

SUPERVISION EXERCISED: Department level supervision

Qualifications:

Education: Master’s degree, in business, international relations, finance, or related field.

Experience: 10 years of experience in international development with an NGO and/or for-profit in the development sector. 10 years of experience with the administration of USG and non-USG awards (both contract and assistance) working with the FAR/AIDAR, CFRs and relevant OMB circulars, donor regulations, etc. USAID, Dept. of State, and other international development donor experience, cost/price analysis, indirect rate development, indefinite quantity contracts, and grants and commercial contracting highly desirable. Experience with managing a team/department.

Related Skills or Knowledge: Proficiency with Microsoft Office and Excel required; Proficiency with Deltek Cost point a plus, strong analytical, written and verbal communication skills, proven organizational skills and a capacity to handle multiple tasks under tight deadlines. Demonstrated leadership, management and team mentoring skills. Team player with excellent interpersonal skills; Excellent negotiating skills. Experience with both Headquarters and Field offices

LANGUAGE SKILLS: English required.

TRAVEL: Travel may be required up to 20%.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EJcPggqG9dyIymPS17BvOfwDIDyczppLog2Qm%2bM7UT0DTFirVlo2grSwq4%2bChscoBgvADANgfaKxyHixi8NoXB%2fJZx%2bUPivX8V5FScD3bG6dsFDtV4PmW5wsXTOLDVugkCm6X%2fpUwBX3ZGKK4B%2fBEQejzBSiYtfOtgOduXOz1Nj%2bZzYr%2fS40ERcdpDubLJ4lOpH7c7NoBY6YnEFGyyToXkY%3d

Finance Manager, Treasury/GA

Location: Virginia

Division: Domestic Accounting

Status: VA-Based Full Time

Position Number: 16:090

Project Description:

The Finance Manager, Treasury/GA will manage the day-to-day activities of the General Accounting team.

The Finance Manager, Treasury/GA manages and/or performs highly technical or complex financial support functions, requiring knowledge of contract compliance and financial controls, auditing guidelines, ingenuity and capacity to evaluate and respond to new and changing issues. Leads and manages activities with internal and external partners to integrate efforts toward departmental objectives. Performance and outcomes are subject to senior management oversight.

Job Responsibilities:

· Coordinate monthly/quarterly closing process.

· Prepares daily cash status and works with supervisor on cash forecasts and relationship management with bankers, LOC holders, and CEPPS administrators.

· Closely monitors status of all bank accounts and deferred revenue balances. Notifies supervisor of any significant cash flow issues when they arise.

· Maintains chart of accounts, org structure, cost pools, and other tables in Costpoint.

· Reviews tracking of contributions received by IFES.

· Review all account reconciliations to ensure they are on time and complete.

· Review and post adjusting and recurring IFES journal entries.

· Maintain the financial records of IFES using generally accepted accounting principles and practices.

· Prepares month-end account reconciliations.

· Review monthly bank and investment reconciliations.

· Prepare monthly statement of Indirects report by business units.

· Provide supporting schedules and accounting data for the annual A-133 audit.

· Oversee accounts receivable and cash receipt functions and ensure timely collections.

· Oversee timely and complete reporting of corporate credit card expenses.

· Perform additional duties as requested.

Qualifications:

Education: Bachelor’s degree required in business, finance or accounting.

Experience: Minimum of 8 years of relevant experience in cash management and general ledger accounting. Experience with CAS/GAAP. Experience with USAID funding rules and regulations. Working knowledge of US government contracting procedures, regulations, policies is required, including FAR, CFR and OMB circulars. Working knowledge of non-US Government donors (UNDP, DFATD, DFAT, DFID) etc. Prior experience in working with external auditors and audit function preferred. Comprehensive financial process knowledge and analytical experience. Experienced with closing accounting periods. Experienced with preparing financial and management reports. Significant experience with automated business & financial systems, spreadsheets, word processing, and database software.

Related Skills or Knowledge: Proficiency with Microsoft Office and Excel required. Experience with Costpoint and/or Deltek GCS Premiere and QuickBooks preferred. Proven track record of managing multiple priorities across multiple platforms with tight deadlines, with strong problem solving skills. Strong team building and management skills. Good written and verbal communication skills are required. Supervisory experience a plus.

Language Skills: English required. Proficiency in other language is a plus.

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EO5YamhzsI%2fxGGtQXpHPt8CcBV8aexTP2Rm0V4dktPqEoRxN8IXvtQ9xKXW9ugjtMjggj7dydSZP93khV%2fEv330rxBr6JtHa6zRFAFIin%2bqjaPNvaW%2fBG1DA1RyjGHdC7vJNbUAj1O7zlGy6UFTLnS7nu16V%2beknWT3fSkgZ6ZgQGVENQDDCpm3m%2bbdV0ngRDNqKH%2f5Jcekvut%2bvaX%2bqqtM%3d

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EO5YamhzsI%2fxGGtQXpHPt8CcBV8aexTP2Rm0V4dktPqEoRxN8IXvtQ9xKXW9ugjtMjggj7dydSZP93khV%2fEv330rxBr6JtHa6zRFAFIin%2bqjaPNvaW%2fBG1DA1RyjGHdC7vJNbUAj1O7zlGy6UFTLnS7nu16V%2beknWT3fSkgZ6ZgQGVENQDDCpm3m%2bbdV0ngRDNqKH%2f5Jcekvut%2bvaX%2bqqtM%3d

Position Title: Voter Education and Outreach Specialist (Tunisia for Libya)

Location: Tunisia, Tunis

Division: Program Management

Department: MENA

Project Description:

IFES Libya has been supporting the High National Election Commission (HNEC) and civil society organizations (CSOs) since 2011 with institutional development and the capacity building. IFES is looking for a Voter Education and Outreach Specialist to provide technical assistance in voter outreach efforts in preparations for the upcoming constitutional referendum and subsequent parliamentary elections in Libya. The Voter Education and Outreach Specialist, under supervision of IFES Chief of Party (COP), will support the civic and voter education initiative in the development and implementation of civic and voter education activities to increase the level of information and awareness by all potential voters.

Job Responsibilities:

• Assist Libyan partners with development and implementation of voter education and public outreach campaigns in lead up to elections;

• Support program partners in the design and development of accessible, cultural, and gender-sensitive civic and voter education materials and products that cover all aspects of the electoral process, which include but are not limited to voter registration, electoral districting, candidates nomination, and polling and counting;

• Build capacity and conduct trainings for program partners and media outlets in the design, implementation, and conduct of civic and voter information and educational activities;

• Build capacity in the development of effective public outreach and communication tools and protocols for regularized communication between CSO and HNEC, political entities, technology companies, and media outlets;

• Serve as a liaison between program partners and other electoral stakeholders, institutions, and service providers subcontracted by IFES;

• Review the content, impact and quality of the voter education media outreach products prepared by Libyan partners;

• Provide technical advisory support to other electoral stakeholders in the production and dissemination of civic and voter education materials;

• Assist in the preparation of work plans, progress reports, M&E data and reports, and other documentation or reports as required; and,

• Other duties as assigned.

Qualifications:

• Bachelor’s degree required; Master’s degree in communication/PR/journalism desirable;

• 7+ years of experience in managing internal and external communication strategies;

• Demonstrated expertise and experience in the development and implementation of large-scale, media and public outreach programs;

• Experience in the development and implementation of voter information and educational programs;

• Demonstrated expertise in creative media production;

• Proven ability to train others and build capacity among counterparts;

• Demonstrated experience in working effectively with senior leaders and managers in large organizations and ability to influence their approach;

• Experience in the field of democracy, governance or civil society program implementation in developing, post-conflict, and/or conflict zones;

• Familiarity with political, economic, and social issues in Libya and the region;

• Professional, collaborative management approach with the ability to work as a member of a team;

• Fluency in English (oral and written) required;

• Arabic language skills highly desirable;

• Excellent interpersonal and mentoring skills;

• Strong diplomatic and negotiating skills;

• Ability to detect problems and produce acceptable solutions.

Applying:

Applications will be accepted online only, through the IFES website. To apply visit our careers website at http://www.ifes.org/dc_employment.html. Then follow the instructions on how to upload your resume and answer prescreening questions. A cover letter is welcome and can be placed in the applicant notes section

Senior Finance Accountant, Project Accounting

Location: Virginia

Division: International Accounting

Status: VA-Based Full Time

Position Number: 16:112

Project Description:

The Senior Project Accountant is responsible for monitoring and coordinating financial activities for assigned programs. The function of Project Accounting is to alert the program team of proactive measures to ensure success in regards to cost and deliverables of the project and to take a proactive approach to the oversight of financial transactions within their portfolio. This includes working with field office and headquarters personnel to assist in the planning, tracking, reporting, and billing for these projects. The Project Accounting team works with the Program Team to design, propose, and start up new projects and field offices, monitor the costs and deliverables of the projects, and ensure accurate and timely reporting to the donor(s). Work with other Project Accounting team members to provide full service accounting for projects to include funding requests, project data and budget setup in Costpoint, advance account reconciliation, billing and collecting and processing journal entries. The Sr. Finance Accountant, in coordination with others in the Business Operations department, will help to support IFES’ programmatic areas and both its HQ and global field offices and sites.

Job Responsibilities:

• Work with Programs to develop a viable, comprehensive cost/schedule plan that reflects the planned performance of all work and ensures contractual compliance and successful delivery of the project work plan.

• Establish a comprehensive control system, including policies and reporting procedures, that insures efficient financial performance by programs and provides accurate and timely reporting to IFES senior management, program managers, and program staff in headquarters and field offices.

• Assist the Project Accounting Manager with special projects and cover some responsibilities when absent.

• Coordinate the planning, tracking, analysis, and reporting of projects of varying contract type, size, complexity, and level of risk.

• Work with and advise program staff of financial policies and procedures for IFES and donor organizations.

• Generate monthly billings and/or quarterly 425 reports and conduct unbilled analysis.

• Project cash management to include assessment and projection of cash burn rates, tracking of advances, reviewing balances in deferred revenue accounts, and assisting in spending planning.

• Contribute to budget for new business proposal development and provides costing/pricing input. Assist with updating budget/forecast data in Cognos.

• Provide data and reports for all types and levels of program reviews and financial reports. This requires system care and feeding of the ERP (Costpoint), reviewing and uploading data from Quick Books, and regular usage of Cognos reporting.

• Provide written and verbal notification to management regarding program cost variances.

• Actively participates in project startup and close out process.

• Assist Project Accounting Manager in planning and conducting financial training in the field and at headquarters and updating field financial handbook and desk procedures as needed.

• Review and approve project transactions and reports to insure compliance with IFES policies, A-133 regulations, and donor requirements.

• Assist Project Accounting Manager in preparing and supporting project and annual financial audits.

• Analyze and approve cost corrections.

• Other duties as assigned.

Qualifications:

Education: Bachelor’s degree in Accounting or Finance.

Experience: 6 years of progressive experience in the finance or accounting field preferably with USAID and non-USG donor business development and government grants and contracts. Strong managerial and leadership skills and abilities. Experienced with budget management. Understanding of multiple contract types, including time and materials (T&M) and cost plus fixed fee (CPFF). Understanding of OMB A-110, 122 and 133, FAR, CAS and 22 CFR 226. Understanding of multiple contract types, including time and materials (T&M) and cost plus fixed fee (CPFF). Experience with financial reporting software packages. Deltek Costpoint, Cognos, and Quick Books experience strongly desired.

Related Skills or Knowledge: Experienced with Microsoft Office required. Detailed oriented and organized. Strong communicator, both verbally and in writing. Collaborative, team oriented individual. Experienced collaborator and contributor to successful proposal development efforts. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required. Proficiency in Spanish/French/Arabic language a plus.

TRAVEL: Travel up to 10% of the time.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

To Apply:

You must go towww.ifes.orgto the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EDOhrlr5HPwCELtE%2b20CK2JaA7lwZ7RFX1MAH4EXjGaf9KEt8TH5RoUdnnjIHWIkFGMwBZf39Hg168NF7MdtND3K0B6DOvSgKqBalKgXY1o39zdB%2bvKAVzTJgWUeQ4DE8vctcku9PpyHBdmG1sXfWqNxKVO8JBQbO8o4H7%2bwCrs%2b20gRhHvX22eS4z2B95VDaI1ul9mGFumXeBGNgW7MaqA%3d

About IFES:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.

About the Project:

IFES is currently seeking qualified candidates for an anticipated two-year program that aims to promote credible, participatory political processes in Kenya. With this funding, IFES will work with key stakeholders in the country to enhance the participation of citizens in political and electoral processes, increase the capacity of election management body and foster a political environment in which political parties promote inclusion and contribute to peaceful political processes.

Position Summary

Working in collaboration with the Finance and Operations Manager, and in consultation with the program team, this position supports the grant management component of the IFES Kenya program and contributes to overall effectiveness and efficiency in program delivery.

Key Responsibilities

Ø Assist the Finance and Operations Manager in in developing, managing, delivering, promoting and supporting the IFES’ grants program;

Ø Participate in the grant review and selection process to ensure all due diligence procedures are undertaken;

Ø Provide technical assistance to grantees on preparation of budgets and workplan during the negotiation process;

Ø Reviewing sub-grants financial reports to ensure compliance with terms of sub-grant and liaising with sub-grantee(s) where and when necessary. Ensure grantees are submitting financial supporting documents on time and fully reviewed before sending it HQ;

Ø Provide ongoing training as needed to sub-grantee on IFES sub-grants and USAID financial regulations;

Ø Maintain grant files and ensure their completeness;

Ø Coordinate with the program staff to ensure grant complies with programmatic goals and objectives;

Ø Facilitates regular communication with grantees, maintains cooperative partnerships between IFES and the grantees and other possible stakeholders;

Ø Arrange and undertake site visits to assist sub grantees develop strong internal grant management capacities;

Ø Assists in the development of and maintains the system of a database of grantees, including a tracking system that provides frequent updates on fund-flows, reporting requirements, audits, monitoring of contract deliverables, and budget revisions;

Ø Participates in the annual work planning and budgeting process. Assists the Program team in the preparation and writing of progress and annual financial reports, annual work plans, status reports and other documents that may be requested by the HQ;

Ø Prepare complete documentation for the awarding of the grant, amendments, terminations, close-out, etc. and

Ø Perform other responsibilities assigned by supervisor.

Person Specification

Ø In-depth knowledge and experience with USAID financial management, reporting requirements, and grant management procedures

Ø A team player with strong analytical skills, flexible, quick-thinking and able to work well under pressure

Ø Ability to take initiative and work with tight deadlines,

Ø Strong communication skills both written and verbal,

Ø Well-organized, resourceful with good planning and problem-solving abilities

Minimum Qualifications

Ø Bachelor’s Degree or equivalent in business administration, finance or a related field.

Ø Minimum 2 years work experience in grants management of a USAID-funded project is a must

Ø 4+ years of progressive financial management and accounting experience

Ø Basic computer skills computer skills, particularly MS Office (MS Word, Excel and PowerPoint) and QuickBooks is required

How to apply:

All applications should be sent to kenyarecruit@ifes.org not later than 5pm on 31st May, 2016.

Applications to include resume and cover letter only, no other attachment is required.

About IFES:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.

About the Project:

IFES is currently seeking qualified candidates for an anticipated two-year program that aims to promote credible, participatory political processes in Kenya. With this funding, IFES will work with key stakeholders in the country to enhance the participation of citizens in political and electoral processes, increase the capacity of election management body and foster a political environment in which political parties promote inclusion and contribute to peaceful political processes.

Position Summary

Working in collaboration the Finance and Operations Manager, and in consultation with the program team, this position supports the financial management and operations of the IFES Kenya program and contributes to overall effectiveness and efficiency in program delivery.

Key Responsibilities

Finance

Ø Initiate payment instructions and pay program expenditures;

Ø Manage banking transactions;

Ø Prepare bi-monthly financial reports;

Ø Perform periodic bank reconciliations;

Ø Ensure accurate financial records are maintained in compliance with IFES policies and procedures;

Ø Prepare monthly field office wire request and budget;

Ø Enter transactions in QuickBooks;

Ø Maintain and update accrual information (vacation and severance)

Ø Maintain tax records and make timely payments;

Ø Review travel expense reports and other payment requests for approval;

Ø Track advance payments to ensure clearing of all advances;

Ø Provide financial guidance to program and administrative staff;

Ø Assist programs in preparing budgets;

Ø Perform additional duties as requested.

Operations

Ø Supervise Receptionist/Office Assistant to carry out general office administration duties; filing of office documents, maintaining proper vendor database, ordering and maintaining office supplies/stationery ,maintenance of office equipment e.g. photocopier, printer, telephone system, etc.;

Ø Responsible for maintaining local staff leave schedules and ensuring accuracy;

Ø Ensure records management of IFES is up to date and in good order;

Ø Maintain office insurances and ensuring renewals are done on time, while also losses are reported on time;

Ø Ensure staff medical insurance is operational and settle any dispute that may arise;

Ø Provide cover to the receptionist and administrative support to other staff as and when needed;

Ø Other duties as assigned.

Person Specification

Ø Demonstrated financial management and accounting skill

Ø In depth knowledge and experience with USAID financial management, and reporting requirements.

Ø Working knowledge of US government contracting procedures, regulations, policies is required, including CFR and OMB circulars.

Ø Proficiency in Microsoft Office and QuickBooks is required

Ø Excellent oral and written communication skills

Minimum Qualifications

Ø Bachelor’s degree in accounting, financial management or any other related field

Ø Part CPA qualification

Ø Minimum 2 years work experience in project accounting of a USAID funded project is a must

How to apply:

All applications should be sent to kenyarecruit@ifes.org not later than 5pm on 31st May, 2016.

Applications to include resume and cover letter only, no other attachment is required.

Public Job Description:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries. IFES works to build the capacity of electoral administration bodies in Kenya and support the conduct of elections in the country.

About the Project:

IFES is currently seeking qualified candidates for an anticipated two-year program that aims to promote credible, participatory political processes in Kenya. With this funding, IFES will work with key stakeholders in the country to enhance the participation of citizens in political and electoral processes, increase the capacity of election management body and foster a political environment in which political parties promote inclusion and contribute to peaceful political processes.

Job Description

The M&E Specialist will report directly to the Deputy Chief of Party, and the position’s primary responsibilities include:-

Ø Develop a database for recording data and strengthen M&E systems to support and track all project components and activities;

Ø Train national M&E staff to manage the database and maintain the project’s M&E system;

Ø Assist in the implementation of the project’s M&E systems to include:

Ø Contribute to the preparation of tenders for a survey to acquire baseline data;

Ø Refine the project’s approach to M&E including recommendations to improve the project’s Performance Monitoring and Evaluation Plan (PMEP);

Ø Assist in drafting Performance Data Tables (PDTs) for project indicators;

Ø Train project staff on the importance and role of performance management and project evaluation

Ø Assist local partners (sub-grantees) in understanding and developing their systems and databases for M&E, to include developing a comprehensive set of training courses;

Ø Advise project management on improvements to the project’s monitoring and evaluation approach and processes, and;

Ø Author, edit, and build the capacity of M&E staff to prepare USAID success stories and similar.

Requirement

Ø Bachelor’s degree in political science, international politics, development, or related field (Master’s degree or PhD preferred).

Ø A minimum of 5 years of Monitoring & Evaluation experience in a related field.

Ø Experience in the drafting of program implementation plans and performance monitoring plans (PIP/PMP) as well as managing/updating Performance indicator Reference Sheets (PIRs)

Ø Experience with data collection, data analysis, and effective data presentation techniques.

Ø Experience with developing and maintaining program performance and implementation tracking tools.

Ø Demonstrated ability to produce substantive and clear reporting documents

Ø Demonstrated capacity to work with senior program staff to assess and report on program performance.

Ø Knowledge and experience with USG grant and contract proposals, regulations, and procedures.

Ø Experience in electoral assistance projects preferred.

Ø Highly effective communication skills (both verbally and in writing); have strong presentation skills; have high proficiency with Microsoft Excel, PowerPoint, and Word required.

Ø Fluency in English (both written and spoken English).

Other Description

Successful candidate will be able to demonstrate the following attributes:-

Ø Team player

Ø Diplomatic

Ø Leader and Mentor

Ø Creative and Flexible

Ø Problem Solver

Minimum Qualifications

Ø The Monitoring and Evaluation Advisor will possess the minimum following qualifications:

Ø 10 years of relevant experience in international development, preferably with significant knowledge and understanding of the democracy and governance and/or conflict mitigation sectors;

Ø Minimum of 7 years of demonstrable experience managing and developing monitoring and evaluation systems specifically for USAID international development projects;

Ø Experience building the capacity of local organizations in organizational development skills including understanding and implementing monitoring and evaluation processes preferred;

Ø Knowledge of the East African region and its democratic development, with an interest in Kenya preferred;

Ø Graduate university degree in international development, law, political science, management, or other relevant field;

Ø Professional written and verbal fluency in English. **

How to apply:

All applications should be sent to kenyarecruit@ifes.org not later than 5pm on 4th June,2016.

Applications to include resume and cover letter only, no other attachment is required.

Position: Election Management Advisor-Liberia

Division: Program Management

Location: Liberia, Monrovia

Status: International Full Time

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.

Responsibilities:

• Fostering managerial and administrative capacity within the NEC.

• Evaluating the NEC’s organizational capacity and identifying limitations / opportunities for technical capacity-building activities.

• Establishing technical development plans based on the electoral calendar and prioritizing areas for technical assistance.

• Developing training programs for the Commissioners and management team.

• Providing international comparative perspectives to procedural and policy-related matters.

• Facilitating roundtable discussions with EMB officers, international advisors, and other relevant bodies on electoral and referendum framework issues.

• Advising on the general implementation of electoral and referendum activities, such as voter registration and exhibition, candidate nomination, polling and counting, results aggregation, and complaints and appeals.

• Developing and maintaining constructive working relationships with national counterparts, national and international assistance providers, and democracy and governance organizations and strategic partners.

• Contributing to weekly activity reports and drafting quarterly progress reports, including performance monitoring and evaluation reporting.

• Preparing and submitting a final report detailing the activities, results, deliverables, and recommendations achieved at the conclusion of assignment.

• Performing other technical assistance duties as assigned by the Country Director.

Qualifications:

• Master’s degree with at least five years of demonstrated experience in international electoral assistance, electoral operations, democracy and governance, or a related professional field.

• Proven knowledge of and experience with electoral systems, EMB operations, and associated electoral administration processes.

• Program design and project management experience.

• Ability to support program team members and mentor national counterparts.

• Ability to work well with minimal supervision, plan activities, and meet deadlines.

• Strong professional and collaborative skills when working with a team.

• Familiarity with international community; ability to manage and develop local relationships.

• Strong oral and written communication skills in English; comfortable with public speaking and presentations.

• Competency with Microsoft Office: Word, Excel, PowerPoint, and Outlook.

• Previous experience of working with EMBs in Africa would be an added advantage.

Preferred Attributes:

• Successful candidate will be able to demonstrate the following attributes:

• Maturity, sound judgment, and ability to exercise common sense

• Cultural sensitivity

• Diplomatic tact

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

http://recruiting.ifes.org/careers/Careers.aspx?adata=EJ1YqIXaRRb3YcIdfJtQGakJ79cOeKybjG9JvCjy%2b35LrhmH7ScfoO71WLqXoqDio%2fNfqO5SEZdWUP8xJ7IaSQ%2fq%2bIP6gOXuV0kL%2fG2mpsgLU3hIsrP8Efom7QWtWvkv6Xa7u%2fwUwit0EeWHsEKLAvEeDzn2I8JKq4QYsz3hmt2HBvP0TbMHKZWjeZupclSrXzxQ9lFiv9Li8PH67PT0%2bz4%3d 5

Program Officer-MENA

Location: Virginia

Division: Program Management

Status: VA-Based Full Time

Position Number: 16:117

Project Description:

The Program Officer will be based in IFES' home office in Arlington, Virginia and will be primarily responsible for providing administrative and programmatic support to IFES staff in Arlington and in the field on a U.S. Government and non-U.S. Government funded program on electoral assistance. Through this program, IFES supports official and non-official local partners to implement a range of activities to increase the professionalism of election management and improve the participation of citizens in the electoral process.

The specific responsibilities of the position include, but are not necessarily limited to, the following:

Job Responsibilities:

Serve as primary interface with Country Directors and local staff to implement projects.

Achieve project requirements within budget, established time frame, standards of quality, and funder satisfaction.

Assist with preparing budgets, review and approve field expense reports, wire requests, vendor and consultant payments etc.

Responsible for critical review and reporting of project financials in partnership with Finance team. Track project activities in line with budget, forecasting and evaluation of burnrate.

Establish, maintain, and develop productive working relationship with field staff, subordinates, consultants at large, and other departments within IFES HQ.

Assist with program design, knowledge of IFES systems, tools for project implementation and monitoring.

Work with Monitoring and Evaluation team to design/determine program indicators, assist with monitoring to ensure activities are meeting indicators.

Contribute to knowledge management and thought leadership.

Troubleshoot project problems, identify and implement creative solutions.

Monitor pending IFES grant/contract actions and coordinate timely action and response.

Travel to field office to assist with project activities as needed.

Participate in proposal development/new initiative process.

Encourage professional developmental of junior program staff.Evaluate performance of supervisee(s), and provide constructive feedback and proactive management. Provide feedback on project team and project performance.

Work with HR to source and recruit critical talent.

Support the process of designing and implementing subawards and monitor progress including reviewing deliverables.Work with Contracts and Grants to ensure timely acquisition and delivery of commodities.

Contribute, coordinate and ensure the quality of monthly/quarterly reports.

Provide input into annual workplans, PMPs, and other programmatic reports.

Work with Contracts and Grants to ensure timely acquisition and delivery of services.

Other duties as assigned.

Qualifications:

Bachelor’s degree required. Master’s Degree in international relations, political science, international development preferred.

Minimum of 4 years of overall work experience in the international development sector with NGO experience a plus particularly in the MENA region.

Experience with budget management, project proposals, reports and oversight of large single project or multiple small projects. Supervisory experience a plus.

Experience with program design and project management. Knowledgeable on USAID and non-US based grant and contract proposals, regulations, and procedures. Familiarity with USAID and non-US structure and personnel as well as other international donors. Proficiency with Microsoft Office and Excel required. Excellent written and verbal communication skills are required.

English required. Proficiency in Arabic and/or French desired.

Travel up to 10% of time.

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

http://recruiting.ifes.org/careers/Careers.aspx?adata=EA8tvMnKf8%2bZmkXbHeWfiu1AMNac%2bothf0qLjhLO7aUKH7qlSshHeVNbviWRceazswBmhbSPknKLCPFr7dW8BeUYvtfcSwOhigLghVG39OKK7sqhKYdTKJFBjqLWJHJEpBzFknQrkg9f5XxLC88a5vG6Apux2xC0mMHYRSLWzSiyc7mn%2bRukNvp16tJxMbTIwBvS6x2z8idxED%2fhzLC0k6o%3d

Election Management Specialist - Bougainville, Papua New Guinea

Location: Papua New Guinea

Division: Program Management

Status: International Full Time

Position Number: 16:111

Project Description:

The aim of IFES’ Bougainville Electoral Support Project is to work with the Office of the Bougainville Election Commissioner (OBEC) and other key departments to strengthen the electoral institutions and processes that will be critical to a peaceful and credible referendum vote.

Election technical advice based on professional experience, best international practice, and research on a range of election issues including (but not limited to): electoral institution strengthening; voter registration, voter education; and inclusion of women in electoral processes. This position is subject to project funding. The anticipated start date for this multiyear program is July 2016.

Job Responsibilities:

Under the guidance and direction of IFES’ Chief of Party in PNG, the Electoral Management Specialist will provide technical direction and program implementation in coordination with IFES/HQ:

Provide technical support to the election officials and other stakeholders to pursue effectiveness and integrity in the electoral and referendum process;

Lead the project’s institutional partners through internal processes of capacity assessment, strategic and operational planning;

Oversee a varied portfolio of projects related to institution capacity building, voter registration, voter education and inclusion of women in electoral processes;

Promote political inclusion of women, youth and marginalized populations through technical advice, activity design and implementation working closely with IFES/HQ inclusion experts;

Liaise with other election assistance implementers, and the donor and diplomatic community to coordinate activities and maximize the impact of collective technical assistance efforts;

Ensure timely execution of project activities within the allocated budget;

Evaluate strategies and activities on an ongoing basis to ensure maximum impact, proactively identifying appropriate next steps;,

Provide periodic operational and programmatic reports;

In coordination with IFES/HQ and the Port Moresby, recruit and orient new Bougainville staff;

Supervise and mentor Project Officers and Associates;

Provide oversight and management of sub-grants given to national partner organizations; and

Complete other duties as assigned.

Qualifications:

Eight years of professional experience in a leadership role for international development programs;

A graduate degree (Master’s Degree or higher preferred) in a field of study such as political sciences, social sciences, law, development economics, international development, public/business administration, or governance;

At least six years of experience providing technical expertise in the area of elections. Experience in strategic and operational planning for elections preferred.

Voter education, training, and institutional capacity assessment skills desirable;

Proven exceptional leadership in the design, management, implementation, monitoring and evaluation of international donor support programs with skills in strategic planning, management, supervision, and budgeting;

Proven ability to communicate, coordinate and effectively work with diverse stakeholders, from government officials to civil society and academic organization specialists;

Proven ability to develop and communicate a common vision among diverse partners and the ability to lead multi-disciplinary teams;

Troubleshooting and creative problem solving skills a must; and

Fluency in English (oral and written) is required.

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

http://recruiting.ifes.org/careers/Careers.aspx?adata=ED7Oxxg7y%2bkE2zNd5g4mXXkgQDs%2bx58OqthYBsNMG6JpezhRcvoK%2fu8LNG%2bjAVEvA0VZqcV93KgdjT3a28cE%2bgUgLGHLSTZLQx0cWJfZBwAiP1WzlNSfMtN8GweXcXkNOfNpFqQub%2b%2f0OWpW8zESZusE42ASpdEt8X8wrKXjtQKZ6FLa3cExKFqpPgNYqtsxnB4fjKtTofQp2O%2blZZmb9iY%3d

Position: Training Facilitator - Morocco

Division: Program Management

Location: Morocco, Rabat

Status: Consultant

On October 7, 2016, Morocco will be holding Parliamentary elections, the second national elections since King Mohammed VI introduced political and social reforms in 2011 intended to improve accountability of, and representation in political institutions. Constitutional revisions reflected a broad commitment towards improving parity between men and women; a recognition for the role of civil society in governance, and a greater acknowledgement of basic civil and human rights. The upcoming national elections represent a prime opportunity to broaden the inclusion of marginalized groups, including women, youth, and illiterate persons, who have traditionally been sidelined from meaningful political participation and representation.

IFES has been working in Morocco since 2015, first conducting a technical assessment of the Municipal and Regional elections and then providing technical assistance to the National Human Rights Council, Conseil National des Droits de l’Homme (CNDH), to strengthen the electoral process through legislative reform and advocate for concrete amendments in the electoral laws.

In advance of the October 2016 national elections, IFES will provide assistance to electoral stakeholders on building professional capacity, expertise and knowledge of electoral trainers for the next elections and beyond. The Training Specialist will provide support to pollworker trainers on training strategies, policies and programs and will advise on how to develop in-house training capabilities to assist persons with disabilities during elections. S/he will assist the trainers in customizing, planning, delivering and evaluating training workshops.

IFES will provide assistance to electoral stakeholders on building the professional capacity, expertise and knowledge of pollworker trainers for the next elections and beyond through an IFES training facilitator. The training facilitator will assist IFES training specialist in the delivery of his tasks. S/he will support the IFES training specialist in devising training strategies, policies and programs; in customizing, planning, organizing, and in delivering and evaluating training workshops.

Responsibilities:

Under the supervision of the Program Manager, and in close coordination with the IFES training Specialist, the training facilitator will assist the IFES trainer and will support the delivery of results and carry out/achieve the following duties, including but not limited to the following:

• In coordination with the IFES training specialist and the CNDH training department, Identify training needs of trainers of pollworkers;

• Assist in developing training programs based on the identified needs;

• Plan and organize training workshops with the CNDH

• Make all administrative and logistical preparations for the workshops (venue identification and selection, list of participants, etc) in close coordination with the CNDH Logistics Coordinator

• Customize, develop and deliver workshops for pollworker trainers under the leadership of the IFES Training Specialist;

• Evaluate the impact of the training on participants through the distribution and processing of pre- and post-training questionnaires;

• Assist in developing training content on aspects of trainings such as how to facilitate access of persons with disabilities on Election Day, the components of the legal framework related to disability rights and accommodations for voting, setting up an accessible polling site;

• Assist in the development of training manuals related to assisting persons with disabilities during elections.

Qualifications:

• University Degree;

• Proven track-record in electoral training;

• Mastery of adult education techniques such as BRIDGE;

• Proven experience in working on training of election administrators and facilitators;

• Experience in the organization of elections at the national level is an asset;

• Excellent writing skills ;

• Excellent written and oral communication skills in Arabic or French; English is an asset.

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

Direct Link

Position: Training of Trainers Specialist - Morocco

Division: Program Management

Location: Morocco, Rabat

Status: Consultant

On October 7, 2016, Morocco will be holding Parliamentary elections, the second national elections since King Mohammed VI introduced political and social reforms in 2011 intended to improve accountability of, and representation in political institutions. Constitutional revisions reflected a broad commitment towards improving parity between men and women; a recognition for the role of civil society in governance, and a greater acknowledgement of basic civil and human rights. The upcoming national elections represent a prime opportunity to broaden the inclusion of marginalized groups, including women, youth, and illiterate persons, who have traditionally been sidelined from meaningful political participation and representation.

IFES has been working in Morocco since 2015, first conducting a technical assessment of the Municipal and Regional elections and then providing technical assistance to the National Human Rights Council, Conseil National des Droits de l’Homme (CNDH), to strengthen the electoral process through legislative reform and advocate for concrete amendments in the electoral laws.

In advance of the October 2016 national elections, IFES will provide assistance to electoral stakeholders on building professional capacity, expertise and knowledge of electoral trainers for the next elections and beyond. The Training Specialist will provide support to pollworker trainers on training strategies, policies and programs and will advise on how to develop in-house training capabilities to assist persons with disabilities during elections. S/he will assist the trainers in customizing, planning, delivering and evaluating training workshops.

Responsibilities:

Under the supervision of the IFES Program Manager, the training Specialist will liaise daily with the CNDH officials and staff, especially the Department responsible for training. S/he will support the delivery of results and carry out/achieve the following duties, including but not limited to the following:

Advice and Consultation

• Identify training needs of trainers in charge of training pollworkers in collaboration with the CNDH;

• Assist in developing training programs based on the identified needs;

• Provide technical advice and support to pollworker trainers on aspects of trainings such as how to facilitate access of persons with disabilities on Election Day, the components of the legal framework related to disability rights and accommodations for voting and setting up an accessible polling site.

• Conduct trainings to pollworkers trainers;

• Assist in developing training content on the inclusion of persons with disabilities during elections;

• Advise on developing a comprehensive training plan for pollworkers, including an indicative timeline;

• Share international comparative practices on training related issues;

Training Assistance and Delivery

• Plan, customize, organize and deliver workshops for pollworker trainers;

• Work closely with the CNDH training department on preparations and delivery of trainings;  Evaluate the impact of the training on participants.

Qualifications:

• BA in political science, law or related field; Masters preferred;

• 10+ years of election related experience including in training;

• Extensive experience in facilitating workshops;

• Proven experience in working on training of election administrators and facilitators;

• Experience in providing technical assistance with multilateral organizations;

• Strong analytical, reporting and writing abilities;

• Specific MENA knowledge is an asset;

• Strong familiarity with the Maghreb’s political, constitutional and electoral is an asset;  Excellent written and oral communication skills in Arabic or French; English is an asset.

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

Direct Link

Position: Voter Education and Media Advisor - Morocco

Division: Program Management

Location: Morocco, Rabat

Status: Consultant

On October 7, 2016, Morocco will be holding Parliamentary elections, the second national elections since King Mohammed VI introduced political and social reforms in 2011 intended to improve accountability of, and representation in political institutions. Constitutional revisions reflected a broad commitment towards improving parity between men and women; a recognition for the role of civil society in governance, and a greater acknowledgement of basic civil and human rights. The upcoming national elections represent a prime opportunity to broaden the inclusion of marginalized groups, including women, youth, and illiterate persons, who have traditionally been sidelined from meaningful political participation and representation.

IFES has been working in Morocco since 2015, first conducting a technical assessment of the Municipal and Regional elections and then providing technical assistance to the National Human Rights Council, Conseil National des Droits de l’Homme (CNDH), to strengthen the electoral process through legislative reform and advocate for concrete amendments in the electoral laws.

In advance of the October 2016 national elections, IFES will support official efforts encouraging electoral participation of illiterate persons by conducting a voter and civic education campaign. Illiterate voters in Morocco are often marginalized, yet they constitute a significant portion of the citizenry, representing about 10 million Moroccans, or one third of the population. In order to build an inclusive democracy in Morocco, the campaign will be designed to educate illiterate persons on their electoral rights with an aim to improving their participation and engagement in electoral and political processes.

Responsibilities:

• Advise on the conceptualization and implementation of IFES public outreach to illiterate groups;

• Work with a local radio on developing the content and messaging of radio outreach campaigns;

• Drafting briefs for radio station(s) for outreach material;

• Participate in the implementation of IFES radio messaging/spots aimed at increasing the level of information of illiterate voters, with a focus on women who are not literate and individuals with low reading proficiency; and strengthen civic education of citizens;

• Provide technical assistance to the CNDH and other stakeholders in voter education and information of illiterate voters for the parliamentary elections and encourage them to participate in these elections and;

• Prepare periodic reports and an end-of assignment report;

Qualifications:

• Graduate degree in communication, public relations, marketing or other relevant fields for the position

• Proven experience working in electoral communication, civic and voter education and voter information in the Middle East and North Africa region

• Proven experience in electoral assistance to electoral commissions and electoral stakeholders provided on behalf of international governmental and non-governmental organizations.

• Experience in the organization of elections at the national level is an asset.

• Excellent writing skills

• Fluency in Arabic is required; competency in French and/or English desirable.

How to Apply:

You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.

Direct Link

Program Manager-Latin America

Location: United States

Division: Program Management

Status: VA-Based Full Time

Position Number: 16:171

Project Description:

The Latin America and Caribbean Department seeks a Program Manager to support the implementation of its portfolio of programs in the region where it strengthens electoral systems and builds local capacity to deliver sustainable solutions. IFES also supports citizens’ rights to participate in electoral and political processes.

Job Responsibilities:

· Manage execution and tactical delivery in support of project goals within the Latin America and Caribbean Region.

· Participate in development of division’s strategic plan. Seek out business development opportunities for the division and manage development process, including proposal writing.

· Lead discussion with Monitoring and Evaluation team to design and determine indicators, monitor to ensure programs are meeting indicators and share experience with regional teams.

· Monitor and evaluate project progress and performance including reviewing deliverables and make recommendations where project activities may need to be adjusted based on M&E results.

· Provide guidance in design, implementation, evaluation and overall management of project(s) including adherence to approved annual work plans and effectiveness of program activities.

· Provide substantive contribution to knowledge management and thought leadership.

· Alert division management of programmatic concerns, challenges and difficulties.

· Ensure contractual compliance for department managed projects, including quality and timeliness of project deliverables.

· Establish, maintain and develop relationship with peers, subordinates, funder community and consultants at large for the purpose of business development and information dissemination.

· Direct staff in the timely drafting of reports and other materials and conduct final review of all project technical and narrative reports.

· Oversee budgets preparation in collaboration with C&G and approve field project expenses as appropriate.

· Oversee financial oversight of projects in collaboration and partnership with Finance Team.

· Oversee recruiting, interviewing and hiring of domestic, field staff and consultants as needed, in consultation with Human Resources.

· Monitor pending grant/contract actions and coordinate timely action and response.

· Oversee timely procurement actions in consultation with Contracts and Grants.

· Travel to field office to oversee/monitor project activities; meet and strengthen donor and other key stakeholder relationships.

· Provide professional developmental opportunities for junior Program staff, evaluate performance and provide feedback.

· Other duties as assigned.

Qualifications:

· Bachelor’s degree required in relevant field; Master’s degree in international relations, political science, international development preferred.

· Must have at least 8 years’ relevant experience in international development or related field.

· Experience with budget management and oversight of single or multiple projects. Experience with managing teams.

· Experienced with Microsoft Excel, Word and PowerPoint required.

· Experience in proposal development required, with experience in program management and supervisory roles.

· Thorough familiarity with USAID and other international donor regulations and reporting requirements preferred.

· Detail-oriented and organized.

· Ability to prioritize and meet deadlines. S

· Strong communicator, both verbally and in writing.

· Collaborative, team oriented individual.

LANGUAGE SKILLS:? Fluency in Spanish, required. Proficiency in French, is a plus

TRAVEL: Travel up to 30% of time.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EGg3igPDapPN%2fK3liwajDbDG09HX5PTwECxdceEm%2fuUGzKxKvujbgL7qtXDkCwZbH1nhVYEKmVmva4%2fdTcy89xZrt6luTFBOJyR5pQIvfxT4PMdQHoxAt%2bMV3JllorqxMVWUxNgXZJi714A9N7vXOmJHjp0v0J6IY1vbfhxucwkeGmrTKszIemkHmt0177pVItdPHs82pYtDCnHvqSX%2fFjc%3d

Program Manager-Asia

Location: United States

Division: Program Management

Status: VA-Based Full Time

Position Number: 16:167

Project Description:

IFES is an international, nonprofit organization that supports the building of democratic societies. IFES provides targeted technical assistance to strengthen transitional democracies. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 145 countries.

IFES is seeking a Program Manager in the Asia-Pacific division. The portfolio will include dynamic Burma and Pakistan programs.

Position Scope: Manage and/or perform technical or complex work, requiring ingenuity and capacity to evaluate and respond to new and changing issues. Contribute to program planning, development and fiscal management. Provide supervision to junior staff on IFES systems and procedures, quality of work, and skill building. Performance and outcomes are subject to senior management oversight.

Decision Making/Problem Solving: Complex decision-making requiring in-depth analysis and consensus-building, subject to management review. Consult with stakeholders within and outside the organization; identify, propose and build consensus around best solutions. Provide substantive contribution to IFES tools, methodology and best practices. Authority to make decisions on issues of program design, delegations to junior staff and financial oversight for assigned projects.

Fiscal Responsibility: Develop budget projections in collaboration with C&G and field based colleagues and independently manage allocated resources. Authority to investigate, negotiate and recommend purchases of materials, equipment and logistical arrangements. Strong knowledge of financial systems to ensure compliance.

Relationships: Maintain collaborative working relationship with team members and other staff within the Programs Division. Partnerships require a high degree of diplomacy and judgment, with ability to address conflicts or difficulties in a constructive manner. Represent IFES with external contacts at professional and government levels.

Supervision Exercised: Supervise, monitor and coordinate the work of entry level and professional staff to ensure the achievement of program goals.

Job Responsibilities:

• Manage execution and tactical delivery in support of project goals.

· • Participate in development of division’s strategic plan. Seek out business development opportunities for the division and manage development process, including proposal writing.

· • Lead discussion with Monitoring and Evaluation team to design and determine indicators, monitor to ensure programs are meeting indicators and share experience with regional teams.

· • Monitor and evaluate project progress and performance including reviewing deliverables and make recommendations where project activities may need to be adjusted based on M&E results.

· • Provide guidance in design, implementation, evaluation and overall management of project(s) including adherence to approved annual work plans and effectiveness of program activities.

• Provide substantive contribution to knowledge management and thought leadership.

• Alert division management of programmatic concerns, challenges and difficulties.

• Ensure contractual compliance for department managed projects, including quality and timeliness of project deliverables.

· • Establish, maintain and develop relationship with peers, subordinates, funder community and consultants at large for the purpose of business development and information dissemination.

• Direct staff in the timely drafting of reports and other materials and conduct final review of all project technical and narrative reports.

• Oversee budgets preparation in collaboration with C&G and approve field project expenses as appropriate.

• Oversee financial oversight of projects in collaboration and partnership with Finance Team.

• Oversee recruiting, interviewing and hiring of domestic, field staff and consultants as needed, in consultation with Human Resources.

• Monitor pending grant/contract actions and coordinate timely action and response.

• Oversee timely procurement actions in consultation with Contracts and Grants.

• Travel to field office to oversee/monitor project activities; meet and strengthen donor and other key stakeholder relationships.

• Provide professional developmental opportunities for junior program staff, evaluate performance and provide feedback.

• Other duties as assigned.

Qualifications:

Education: Bachelor’s degree required; Master’s degree in international relations, political science, international development preferred.

Experience: At least 8 years’ relevant experience in international development or related field. Experience with budget management and oversight of single or multiple projects. Experience with managing teams.

Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Experience in proposal development required, with experience in program management and supervisory roles. Thorough familiarity with USAID and other international donor regulations and reporting requirements preferred. Detail-oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

Language Skills: English required.

Travel: Travel estimated at 15% of time

To Apply:www.ifes.org

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EJU6kNX1R8QGPOh0QWVs%2f%2f3G4hMu1czb2%2b48FnVR02n9Pfj%2bo2M6WlE3w2xRWtAkDLZmbUFIMgV8%2fFPlz41kHFT1e8OjBIddhaqFwXQHlp4yJ8VaEm3x430mpTOjotTsxNJzckawXK2wJmOVLiNMdeHH6PtXy7T36B3%2bRiBBca9Kb40bxHDQZ%2fwxuroVUd2Q6hm0dvgP9fdPB7EBjNG1vWI%3d