Job Title: Activity Manager - Evaluation Specialist

Location: Accra, Ghana. Local hire.

Deadline for application:October 23, 2015, 5pm Accra time

Duration of the position:One year, with possible extension

The USAID/West Africa program, the “Analytical Support Services and Evaluations for Sustainable Systems (**ASSESS**)”, is an independent evaluation activity implemented by a consortium of U.S. and West Africa Universities that facilitates access to technical expertise from a wide array of fields to support the implementation and impact of its West Africa Regional Economic Growth Office (REGO) programs. Through three thematic areas – agriculture, environment, and trade, this five-year program (2014-2019) will provide independent services to perform evaluations, conduct research, and carry out capacity building in M&E and Knowledge sharing activities.

Purpose of the Position

Under the supervision of the Chief of Party (COP), the ASSESS Activity Manager - Evaluation Specialist will help carry out the Commissioned Activities (CAs). S/he is responsible for preparation and finalization of SOW, assist in the coordination and implementation of the CAs on Evaluations, M&E Capacity supports services and Knowledge and Information Sharing. S/he will participate with the CA Team in the development of methodologies, coordinate the logistics for field visits, appointments and interviews with different stakeholders in the participating countries, support the technical experts in the field with data collection (quantitative/qualitative), support the CA Team with data analysis using appropriate statistical procedures, coordinate the development and maintenance of evaluations databases for future use in relation with the ASSESS GIS Specialist and M&E Specialist, and perform other related duties and activities.

Duties and Responsibilities

1. Coordinate and oversee preparation and implementation of CAs

· Develop and update CA implementation procedures in relation with USAID West Africa REGO Teams and ASSESS partners.

· Help carry out CAs – in all project components (with focus on evaluations).

· Assist the COP to monitor all technical steps in the evaluation and CA implementation as per the SOW.

· Field appropriate local hires (surveys supervisors, surveyors, local experts, etc.) as and when needed.

· Manage technical and operational support for evaluation teams (International Experts hired by ASSESS partners), and for other ASSESS activities.

· Develop and maintain the ASSESS Experts Database in relation with ASSESS partners.

· Provide support to University partners in the hiring and mobilization of CA Experts and ensuring consistency in the use of experts for evaluations (baseline, Midterm and Final).

1. Provide field technical support to CA teams

· Assist the COP and ASSESS partners to ensure quality and timeliness of evaluation reports and other project products, including high quality professional and technical analysis.

· Provide technical support in the design of evaluation methods based on USAID guidelines and directives and within the SOW proposed by USAID West Africa.

· Work with the M&E Specialist to finalize the evaluation matrix with well-defined evaluation sub-questions, indicators and data sources and methods for collection and analysis.

· Assist the CA team in design of the sampling approach for each evaluation and assist in coordination of data collection and analysis in the field including reports, secondary data and primary data at Implementing Partners and beneficiaries’ levels.

· Provide technical support to the CA-Evaluation team while in the field in the progressive preparation and compilation of evaluation reports.

· Ensure that the different information collected and analyzed through the CAs are capitalized and prepared for policy briefs and communication purposes.

· Coordinate in relation with ASSESS technical staff and experts team the preparation and implementation of learning events and other knowledge and Information Sharing Activities.

Qualifications

Education: Minimum Master Degree in economics, statistics-econometrics, social sciences or a related field.

Prior Work Experience: Minimum of five years of relevant, progressively responsible work experience in evaluation of development projects in Africa. Experience working in countries in the region is preferred.

Languages: Proficiency in spoken and written English is required, and fluency in French is preferred.

Travels: ability to travel frequently within the West Africa region as needed.

Competencies: The incumbent must successfully demonstrate the following competencies:

Knowledge:

· Demonstrated knowledge of evaluation, including both performance and impact evaluation.

· Understanding of evaluation issues and challenges within the context of development projects in West Africa.

· Familiarity with USAID projects in the Agriculture, Environment, Trade and Energy sectors strongly preferred.

· Strong knowledge on survey studies (quantitative and qualitative) design and implementation.

· Strong knowledge of Statistical and Econometrical packages for quantitative and qualitative data housing and analysis (e.g. SPSS, SAS, STATA, EVIEWS, NVIVO, ATLAS.TI, etc.).

· Familiarity with USAID policies in evaluation is strongly preferred

Skills and Abilities:

· Understanding of how to work effectively with a broad spectrum of stakeholders, including those from other West African countries and international development actors.

· Strong capacities in data collection and analysis including preparation and implement of high quality surveys/interviews in performance and impact evaluation.

· Strong written and oral communication skills.

· Demonstrated high level of capacity in writing and editing evaluation reports and other technical documents in English and French.

· Excellent interpersonal and team building skills.

· Highly computer and internet literate.

· Highly experienced in statistical software and package for complex data analysis and econometric procedure.

How to apply?Interested candidates should send: a Curriculum Vitae in English along with a Cover Letter, of no more than 2 A4 pages, describing how his/her skills and experience match the requirements of this post, to the following e-mail address recruit@assess-wa.org. Send your application before October 23, 2015, 5pm Accra time. Make sure to include [**APPLICATION ASSESS Project Activity Manager - Evaluation Specialist**] in the subject line of the e-mail. Incomplete applications will not be taken into consideration. Only successful candidates will be contacted

Project Description:

The International Foundation for Electoral Systems (IFES) is a non-partisan, non-profit organization that supports citizens’ rights to participate in free and fair elections. IFES has been working in Guatemala since 2010 to increase capacities of the election commission and to promote participation of women, youth, indigenous people, LGBTI community, and people with disabilities in democratic processes.

Job Responsibilities:

· Develop curricula of CSO training programs on democracy and governance, including topics such as accountability, political process, and policy analysis.

· Build partnerships with universities and/or major CSOs to create accredited training modules.

· Coordinate activities to coach the CSO, including disabled persons organizations (DPOs) and LGBT groups to advocate for equal rights more effectively.

· Create guidelines for CSOs to design monitoring tools to detect abuse of the state resources. Serve as a facilitator for the CSOs while they develop those social audit tools.

· Assist in developing a centralized web-based monitoring platform to share information gathered by the CSOs.

· Facilitate meetings with CSOs and other stakeholders.

Qualifications:

· Bachelor’s degree in political science, international relations, or other related field. Master’s degree preferred.

· Eight years of professional experience in the related fields (democracy, governance, human rights, development, etc.).

· Knowledge? on training????? and experience conducting training programs.

· In depth knowledge of the Guatemalan political context, and national and local government structures.

· Past experience working on programs subject to international donor rules and regulations (such as USAID, DFID, or EU) desirable.

· Proficiency in Microsoft Office applications.

To Apply:

You must go to http:*www.ifes.org/* to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.).Resumes are only reviewed and accepted if submitted through our careers page.

Project Description:

IFES is conducting an innovative, multi-year U.S. Agency for International Development-funded project, “Strengthening Electoral Processes in Georgia,” to strengthen democratic institutional change and empower groups across all strata of society. Through a variety of assistance activities, IFES supports the continued institutional democratic development and equal engagement opportunities for all Georgians, with focus on the parliamentary elections scheduled for 2016, local elections in 2017 and presidential elections in 2018.

Job Responsibilities:

The consultant should be a technical expert in the areas of human rights and of inclusion for persons with disabilities. Additionally the consultant should have experience conducting trainings on disability rights in an international environment. The position requires travel to Tbilisi, Georgia for a period of approximately eight days in October/November 2015 to provide training to officials from various sectors of government and civil society on effective implementation of the UN Convention on the Rights of Persons with Disabilities (CRPD). The consultant may also work with IFES staff and local actors in the post-training period on their plan for monitoring CRPD implementation in Georgia.

Specific responsibilities may include the following:

· Develop training materials off-site on the CRPD for the Georgian context with guidance and input from IFES Georgia program staff and IFES Access and Inclusion expert over Skype and email.

· Travel to Tbilisi, Georgia to finalize training materials and agenda with the IFES-Georgia team under the guidance of the IFES Chief of Party;

· Work with relevant actors on development of an implementation strategy for CRPD compliance among state actors;

· Conduct multi-day training on the rights contained in the CRPD for a group of local civil society and government actors, including facilitation of next steps for monitoring and measuring CRPD implementation;

· Provide advice and support in designing CRPD implementation monitoring plan;

· Provide post-training off-site guidance and assistance to the training group’s plan for CRPD monitoring.

Expected Deliverables:

· Training curriculum materials

· Trip report with post-training recommendations for follow on activities

Qualifications:

· BA in international relations, international development, education, human rights, or related field; masters preferred

· 7+ years of experience working on disability rights

· Knowledge of UN CRPD and its implementation in international context

· Previous experience developing and conducting trainings on disability rights related topics

· Excellent verbal and written communication skills

To Apply:

You must go to http:*www.ifes.org/* to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.).Resumes are only reviewed and accepted if submitted through our careers page.

http://recruiting.ifes.org/careers/Careers.aspx?adata=EIn0GcGbQap1%2fxAf8%2brwDBFTmdcfeWb%2fV0Pb1NxDLXwKD6dlI9StFY5%2bSNkYk0WjdluzHBnGhzDkKAeMXdQQkRPYkZHOoJPz2jZgnBgXcfHP0NoXm%2b4VSSnkiTd7nnBd%2f%2b3CG%2bEgBjLQ79hhyQ4AmSmB5T7xZ4V1%2fqSiFPR7kIO5K6FWRt4LE9GqszQZObWi2ocVomb9RBQS7ooOb%2bE%2f4v0%3d

Project Description:

IFES is currently seeking qualified candidates for an anticipated multi-year USAID program that aims to promote credible, participatory political processes in Somalia. With this funding, IFES will work with key stakeholders in the country to enhance the participation of citizens in political and electoral processes, increase the capacity of election management bodies (EMBs), and foster a political environment in which political parties promote inclusion and contribute to peaceful political processes.

This position is contingent upon funding and the expected start date is January 2016.

Job Responsibilities:

Technical Direction and Program Implementation

· Serve as an IFES resource for technical electoral expertise in Somalia, providing technical support and advice to key stakeholders and beneficiaries, in support of the COP;

· Assist in the day-to-day management of IFES’ project(s) in Somalia;

· Manage the design, implementation, and evaluation of program strategies and activities, in support of the COP;

· Manage the implementation of the project(s) annual work plans in fulfillment of the project’s objectives and goals, and within the allocated budget;

· Establish and maintain close working relationships with government and non-government stakeholders, including officials in election management bodies;

· Establish and maintain working relationships with international NGOs and the donor community to ensure successful implementation of the project and avoid duplication of efforts;

· Ensure the highest quality of program monitoring, evaluation, reporting, and communications;

· Perform other duties as assigned.

· Management

· Ensure, in conjunction with IFES’ HQ team and the COP, compliance with IFES and relevant donor rules and regulations, particularly with respect to fiscal management and technical reporting.

· Establish strong working relationships with the field staff to facilitate the completion of program tasks in a timely manner and within the allocated budget.

· In coordination with IFES HQ and the COP, assist in the identification, recruitment, and hiring of Somalia office staff, as well as local and international technical consultants.

· Assist in program development for IFES in Somalia by identifying additional technical needs, contributing to the development of project proposals and reaching out to the international donor community in an effort to diversify IFES funding sources.

· Perform other duties as assigned.

Qualifications:

The DCOP must be a diplomatic and flexible team player with demonstrated leadership skills in politically challenging environments. In addition, the DCOP is required to have the following qualifications:

· A post graduate degree in international politics, development, or related field is required;

· Minimum of six years of experience implementing election administration, civil society strengthening, and capacity building programming in developing countries;

· Minimum of two years of management experience, preferably administering donor-funded programs in Sub-Saharan Africa;

· Proven track record with democracy and governance programming in developing countries;

· Demonstrated experience working with senior government officials, local governments, NGOs, and the international donor community;

· Experience working with civil society organizations specifically as relates to strengthening their technical capacity in aspects of electoral processes;

· Familiarity with the international donor community and experience as an action-oriented interlocutor with democracy-development actors at all levels;

· Experience managing USAID-funded projects preferred, with demonstrated knowledge of USAID regulations;

· Demonstrated knowledge of report writing and management of budgets;

· Ability and skills to promote and inspire effective collaboration between individuals, organizations and networks;

· Strong interpersonal, presentation, and communications skills to meet the diverse technical and managerial requirements of the program and to effectively coordinate with a wide range of stakeholders;

· Experience living and working overseas, preferably in Sub-Saharan Africa;

· Strong analytical reasoning skills;

· Strong diplomacy skills and cultural sensitivity;

· English fluency required; Somali and / or Arabic language skills are an advantage.

To Apply:

You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Project Description:IFES is currently implementing the Elections: Less Violence, More Inclusion*Project in Guatemala. The project seeks to institutionalize processes and strengthen traditionally marginalized civil society groups to mitigate the risks for political violence and illicit financing of electoral campaigns. **Job Responsibilities:* TASKS
Infrastructure

1. Analyze the infrastructure and proposed security plan for the transmission of election results.

a. Report findings and suggest improvements. Contribute to the implementation of the improvements.

b. Work in close coordination with the TSE authorities, suppliers, and UNDP staff.

1. Advise on and contribute to the proper implementation of protocols, UTM firewalls, and other devices involved.
2. Advise on network design of the primary datacenter that captures election results (Industry Park), ensuring that the network is secure at all times and delivers optimal performance.
3. Analyze and improve the LAN network and information security system for transmitting the election results. Proactively manage the LAN/WLAN infrastructure.
4. Analyze and improve the security of computers and other equipment in the network, including those for the back office and end users.

Information Systems

1. Analyze systems infrastructure and security plan for the election results management process (processes, systems and computer security).

a. Submit a detailed report of findings; suggest improvements; and propose an implementation plan for the improvements.

b. This task should be coordinated closely with suppliers (if applicable), TSE officials and UNDP staff.

1. Plan and carry out a thorough audit of computer security, testing for penetration all election-related systems, which must include, but are not limited to, the following:

a. Security database (SQL injection)

b. Security application (code analysis)

c. Security environment (Web server / Services / Report)

Policies and Procedures of Information Security

1. Assist in the development and implementation of formal simulation of the entire system which will be used for the electoral process.
2. Develop and conduct a "penetration test" of the network and systems (Ethical Hacking).
3. Support TSE in developing administrative documents and agreements with its suppliers.
4. Contribute to the management of the results center and the coordination between different teams and suppliers.

DELIVERABLES

SCHEDULE

DescriptionNumber of Estimated Days Travel to/from Guatemala 2 days Conduct field work and support to TSE IT department 11 days Report writing 2 days

DescriptionDue Date Copy of the action plan developed with the TSE IT leadership 1 week after action planning session with TSE Detailed trip report(s) including details of the activities conducted, results from support provided, and recommendations for improvement of the transmission system for the second round of elections 10 days after completion each of trip(s)

?Qualifications: · Degree(s) in computer science, information technology, information systems management, or other related field.

· The consultant should have minimum 10 years of professional experiences in working under similar assignments.

· Sound knowledge and experience in the design and implementation of network and systems security.

· Ability to work to tight deadlines in a challenging working environment.

· Demonstrated capacity to work in a multicultural environment including the training and development of national colleagues.

· Knowledge of and experience with electoral results management system.

· Fluency in Spanish.

To Apply:

You must go tohttp:*www.ifes.org/***to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.).**Resumes are only reviewed and accepted if submitted through our careers page.

Project Description:

Based in Mogadishu, the Chief of Party (COP) will manage IFES’ program in Somalia with a primary focus on providing technical support to, and ensuring successful completion of, all project areas. The successful COP candidate will a) serve as IFES’ primary in-country representative and coordinator of programming with local and international actors, and b) will have prior extensive experience in democracy and governance programming, with specific experience in elections and political processes and civil society engagement, preferably in Sub-Saharan Africa. The Chief of Party will report to the IFES HQ Regional Director of Africa, and will engage in regular communication and troubleshooting with the HQ Somalia program management team.

This position is for a pending award with an anticipated issuance date of January 2016.

Job Responsibilities:

Technical Direction and Program Implementation

Establish and maintain close working relationships with key local stakeholders, international NGOs, and the donor community to ensure successful implementation of the project;

Serve as IFES’ senior election expert in Somalia, providing expert-level technical support and advice to key stakeholders and beneficiaries;

Oversee the day-to-day technical management of IFES’ project(s) in Somalia;

Oversee the design, implementation, and evaluation of program strategies and activities;

Prepare and manage the implementation of the project(s) annual work plans in fulfillment of the project’s objectives and goals, and within the allocated budget;

Ensure the highest quality of program monitoring, evaluation, reporting, and communications;

Management

· Ensure, in conjunction with IFES’ HQ team, compliance with IFES and relevant donor rules and regulations, particularly with respect to fiscal management and technical reporting.

· Establish strong working relationships with the field staff to facilitate the completion of program tasks in a timely manner;

· Provide general supervision and mentoring of local and international field staff;

· Manage security procedures and protocol in coordination with the IFES HQ Security Manager and Regional Director;

· In coordination with IFES HQ assist in the identification, recruitment, and hiring of Somalia office staff, as well as local and international technical consultants.

· Provide oversight and management of technical consultants, including review of all consultant reports and deliverables.

Qualifications:

· The COP must be an engaged and dynamic leader, as well as a diplomatic, flexible, and adaptable team player who demonstrates leadership under challenging conditions. In addition, the COP is required to have the following qualifications:

· A post graduate degree in international politics, development, or related field is required;

· Minimum of 10 years of experience on democracy and governance programming in developing countries, with experience in elections and political processes, governance, civic engagement/civil society, institutional development or directly related technical areas;

· Minimum of seven years of progressively responsible management experience (which may be concurrent with the above ten years of technical experience), preferably as a development professional administering donor-funded programs in Sub-Saharan Africa;

· Demonstrated experience working with senior government officials, local governments, NGOs, and the international donor community;

· Experience working with civil society organizations specifically as relates to strengthening their technical capacity in aspects of electoral processes;

· Familiarity with the international donor community and experience as an action-oriented interlocutor with democracy-development actors at all levels;

· Experience managing USAID-funded projects preferred, with demonstrated knowledge of USAID regulations;

· Demonstrated knowledge of report writing and management of budgets;

· Ability and skills to promote and inspire effective collaboration between individuals, organizations and networks;

· Strong interpersonal, presentation, and communications skills to meet the diverse technical and managerial requirements of the program and to effectively coordinate with a wide range of stakeholders;

· Experience living and working overseas, preferably in Sub-Saharan Africa;

· Strong analytical reasoning skills;

· Strong diplomacy skills and cultural sensitivity;

· English fluency required; Somali and / or Arabic language skills are an advantage.

To Apply:

You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Project Description:

Under the current CEPPS-USAID Associate Cooperative Agreement No. AID-520-LA-12-00001, IFES is implementing the “Less Violence, More Inclusion” Project. The project seeks to institutionalize processes and strengthen traditionally marginalized civil society groups to mitigate the risks for political violence and illicit financing of electoral campaigns.

IFES is implementing activities to strengthen the Supreme Electoral Tribunal (TSE) capacity strategically plan and implement recommendations. To that end, it will facilitate the TSE's post-elections evaluation activities.

Job Responsibilities:

Through this assignment the consultant will conduct a series of workshops in two phases as follows:

Phase 1 (November 26 – December 2):

• Development and administration of a questionnaire to be sent to the TSE leadership, managers and technical staff to evaluate the 2015 elections process.

• Develop the workshop methodology, objectives, agenda and materials based on the responses to the questionnaire administered to TSE officials.

Phase 2 (December 2 – December 31):

• Conduct the working sessions with the TSE leadership, managers and technical staff to evaluate the 2015 elections process.

• Develop and carry out the Post- 2015 General Elections evaluation, lessons learned and best practices.

• Develop the final report to the TSE Magistrates, technical leadership and other relevant stakeholders. The presentation and final document should include conclusions and recommendations for the TSE to consider in the development and implementation of the Strategy 2016-2020, and 2020 and the General elections work plan.

Qualifications:

• Masters degree in Business Administration, Human Resources Management, or related field preferred; Bachelor’s required;

• Previous experience with Electoral Management Bodies is highly desirable;

• At least 10+ years of professional experience in areas related to the electoral administration and/or organizational development;

• Demonstrated initiative and problem solving skills;

• Strong oral and written communication skills;

• Strong professional and collaborative management skills;

• Working knowledge of USAID policies and regulations;

• Ability to meet deadlines;

• Spanish fluency required;

• Strong oral and written communication skills; and

• Familiarity with the political context in Guatemala and special interest in electoral processes.

You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet IFES’ changing needs, at the sole discretion of management.

TITLE: Finance Administrator, Accounts Payable

DIVISION/DEPARTMENT: Financial Operations/Business Operations

DATE PREPARED: 2015

GRADE: 7

EXEMPT: X NON-EXEMPT:

PRIMARY FUNCTION/PURPOSE**:**

The Finance Administrator will lead a team of Accounts Payable staff and will be responsible for the overall Accounts Payable function within IFES, for both domestic and international transactions. IFES’ receives its funding from a variety of donors/sources which include awards (both contracts and grants) with the US Government, other bilateral and multilateral donors such as DFID and CIDA, the UN, European Union, multilateral development banks, as well as foundations and other private sector donors. The Finance Administrator in coordination with others in the Business Operations department, will help to build and to manage the Accounts Payable team in order to support all IFES’ programmatic areas and both its HQ and global field offices and sites.

MAJOR DUTIES AND RESPONSIBILITIES:

· Provides administrative management and analysis for the reconciliation and processing of advance accounts: travel, consultant, and accounts payable.

· Monitors status of all accounts payable entries.

· Posts accounts payable entries.

• Works closely with Project Accountants to reconcile/resolve issues on field issued travel advances.
• Ensure all account payable vouchers are up-to date before close of fiscal period.

· Ensures disbursements are released timely.

· Reconciles various General Ledger (G/L) accounts.

· Prepares journal entries and cash receipts as necessary.

· Assists with monthly bank account reconciliations.

· Reviews company credit card accounts and ensures payment and documentation is accurate.

· Assists in gathering supporting documents for auditors during annual and project audits.

· Works closely with the Contracts and Grants department to resolve any issues with purchase order invoices and/or consultant agreements prior to payment.

· Works closely with Project Accounting to reconcile and resolve issues.

· Works closely with Treasury Manager for cash availability for urgent payment requests.

· Handles “petty cash” functions as needed for IFES HQ staff.

• Backstops other related Finance staff duties as requested and appropriate.

• Supervises and provides training and guidance to Accounts Payable staff.

• Other duties as assigned

POSITION SCOPE: Implements and provides oversight and technical expertise in the execution of the Accounts Payable function. Provide varied financial support functions and perform moderately complex job duties requiring familiarity with contract compliance and financial controls. Contribute to the development of work plans that ensure contractual compliance and successful delivery of project outcomes. Coordinate work activities with internal and external partners.

DECISION MAKING/PROBLEM SOLVING:** Guides the work of the Accounts Payable team and supports its members’ ability to work independently. Identify multi-faceted problems affecting achievement of goals, requiring research into internal and external factors. Analyze and interpret issues and propose alternative solutions relying on knowledge of professional standards and principles. Consult with necessary stakeholders to develop or introduce new and improved methods or procedures.

FISCAL RESPONSIBILITY:** Authority to implement procedures for the Accounts Payable function. Perform regular tracking, analysis and reporting of AP accounts. Prepares month-end reporting and account reconciliations. Processes, records, verifies, reconciles and prepares advanced reports of transactions, requiring access to controlled systems

RELATIONSHIPS:** Maintain collaborative working relationship with team members and other staff, both within the headquarters and field offices. Initiate contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals. Requires highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes.

SUPERVISION EXERCISED: Supervise entry level staff. Participate in planning and implementing work activities with internal and external partners and contribute to evaluation of results.

POSITION REQUIREMENTS

Education: Bachelor’s degree in Accounting, Finance, or related discipline; or 4 years of work related experience.

Experience: Minimum of 4 years of progressive experience in the finance or accounting field, preferably with USAID and non-USG donor business development and government grants and contracts if individual has a Bachelor’s Degree. In lieu of a Bachelor’s degree, candidate should have 6 years of progressive experience in the finance or accounting field, preferably with USAID and non-USG donor business development and government grants and contracts. Experienced collaborator and contributor to successful proposal development efforts.

Related Skills or Knowledge: Experience working in international development with an NGO and/or for-profit in the development sector, with the administration of USG and non-USG awards (both contract and assistance) working with the FAR/AIDAR, CFRs and relevant OMB circulars, donor regulations, etc. USAID, Dept. of State, and other international development donor experience highly preferred.

Proficiency with Microsoft Office and Excel required, Deltek Costpoint proficiency desired. Strong analytical, written and verbal communication skills, proven organizational skills and a capacity to handle multiple tasks under tight deadlines. Demonstrated leadership, management and team mentoring skills. Team player with excellent interpersonal skills; Experience in dealing with both Headquarters and Field offices.

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired.

TRAVEL: Limited

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Ԥ��m~�

To Apply:

You must go tohttp:*www.ifes.org/*to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page. t

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet IFES’ changing needs, at the sole discretion of management.

TITLE: Finance Analyst, Project Accounting

DIVISION/DEPARTMENT: Finance

DATE PREPARED: 2015

GRADE: 6

EXEMPT: X NON-EXEMPT:

PRIMARY FUNCTION/PURPOSE**:**

The Finance Analyst, Project Accounting assists the Lead Project Accountant in monitoring and coordinating financial activities for their assigned programs. This includes working with field office and headquarters personnel to assist in the planning, tracking, reporting, and billing for these projects. The function of the Finance Analyst, Project Accounting is to alert the program team of proactive measures to ensure success in regards to cost and deliverables of the project.

MAJOR DUTIES AND RESPONSIBILITIES:

· Works with Programs to develop a viable, comprehensive cost/schedule plan that reflects the planned performance of all work and ensures contractual compliance and successful delivery of the project workplan.

· Helps to maintain a comprehensive control system, including policies and reporting procedures, that ensures efficient financial performance by programs and provides accurate and timely reporting to IFES senior management, program managers, and program staff in headquarters and field offices.

· Analyzes and reviews documentation submitted by field offices and programs in headquarters for accuracy and compliance prior to entry into Costpoint.

· Assists the Project Accounting team with special projects and covers some of the responsibilities of other team members, as needed.

· Assists the Project Accounting team in the tracking, analysis, and reporting of projects of varying contract type, size, complexity, and level of risk.

· Interacts, and coordinates with, Project Teams, Contracts and Grants personnel, and other functional or support units.

· Works with, and advises program staff of financial policies and procedures for IFES and donor organizations.

· Works with other Project Accounting team members to provide full service accounting for projects to include funding requests, project data and budget setup in Costpoint, advance account reconciliation, billing and collecting and processing journal entries.

· Reviews and processes project transactions and reports to ensure compliance with IFES policies, A-133 regulations, and donor requirements.

· Assists in generating monthly billings and/or quarterly 425 reports and conduct unbilled analysis.

· Assists in tracking advances, reviewing balances in deferred revenue accounts, and spending planning.

· Assists in monitoring program performance vs. budget and funding.

· Assists in providing data and reporting formats for all types and levels of program reviews and financial reports using Costpoint and Cognos.

· Reviews and uploads data from Quick Books.

· Prepares month-end reporting and account reconciliations. Notifies Lead Project Accountant(s) of any financial or compliance anomalies they find.

· Assists in conducting financial training in the field and at headquarters and suggesting updates to the field financial handbook and desk procedures as needed.

· Processes cost corrections.

· Maintains labor workforce in Costpoint.

· Assists in supporting project and annual financial audits.

· Assists with special projects.

· Other duties as assigned.

POSITION SCOPE: Provides varied financial support functions and performs moderately complex job duties requiring familiarity with contract compliance and financial controls.

DECISION MAKING/PROBLEM SOLVING:** Identifies multi-faceted problems affecting achievement of goals, requiring research into internal and external factors. Analyzes and interprets issues and proposes alternative solutions relying on knowledge of professional standards and accounting principles. Consults with necessary stakeholders to develop or introduce new and improved methods or procedures.

FISCAL RESPONSIBILITY:** Performs regular tracking, analysis and reporting of project financial data. Provides full service accounting for projects and ensures compliance with IFES policies, A-133 regulations and donor requirements. Monitors program performance vs. budget and funding and prepares month-end reporting and account reconciliations.

RELATIONSHIPS:** Maintains collaborative working relationships with team members and other staff, both within the headquarters and field offices. Initiates contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals. Requires highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes.

SUPERVISION EXERCISED:** May share oversight in supervising entry level staff. Participates in planning and implementing work activities with internal and external partners and contributes to evaluation of results.

POSITION REQUIREMENTS:**

Education: Bachelor’s degree in Accounting, Finance or related discipline required.

Experience: Minimum of 3 years of progressive experience in the finance or accounting field, preferably in the international development sector. Familiarity with USAID and non-USG donor funded grants and contracts.

Related Skills or Knowledge: Experienced with Microsoft Office required. Detail oriented and organized. Excellent oral and written communication skills. Collaborative, team oriented individual. Understanding of OMB 2 CFR 200 and A-133, FAR, and CAS. Understanding of multiple award types, including Cooperative Agreements, Grants, and cost plus fixed fee (CPFF). Experience with financial reporting software packages. Deltek Costpoint, and Quick Books experience strongly desired.

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired.

TRAVEL: Occasional travel.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. �b��3��mzqT

To Apply:

You must go tohttp:*www.ifes.org/*to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Program Coordinator - Anglophone Africa

Location: Virginia

Division: Program Management

Status: VA-Based Full Time

Position Number: 15:220

Project Description:

The Program Coordinator is the second entry level position to program work at IFES, providing support to various Anglophone democracy and governance projects in the Africa program division. The Program Coordinator will provide project backstopping for current and developing programs

Job Responsibilities:

· Assist in efforts to generate program work and other special projects for the division

· Contributes to analytical reports and critical project evaluations

· Under the direction of the supervisor, provides training and some oversight to Interns

· Assists in budget development processes

· Establishes, maintains, and develops productive working relationship with field staff, subordinates, and consultants at large

· Represents IFES at offsite venues for the purpose of business development and information dissemination

· Employs resourcefulness in project design, implementation and monitoring

· Trouble shoots project problems.Identifies and implements creative solutions

· Monitors pending grant/contract actions and coordinates timely action and response

· Participates in proposal development/new initiative process

· Works with HR to source and recruit critical talent

· Assists with assembly of monthly/quarterly reports

· Other duties as assigned

Qualifications:

Education: Bachelors degree required in relevant field; Masters Degree preferred

Experience: At least 2 years’ relevant experience in international development or related field

Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development required, with experience in program management and supervisory roles. Familiarity with USAID regulations and reporting requirements preferred. Detailed oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired

TRAVEL: Limited

To Apply:

You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Program Coordinator - Francophone Africa

Location: Virginia

Division: Program Management

Status: VA-Based Full Time

Position Number: 15:222

Project Description:

The Program Coordinator is the second entry level position to program work at IFES,providing support to various Francophone democracy and governance projects in the Africa program division. The Program Coordinator will provide project backstopping for current and developing programs. French language skills are required

Job Responsibilities:

· Assist in efforts to generate program work and other special projects for the division

· Contributes to analytical reports and critical project evaluations

· Under the direction of the supervisor, provides training and some oversight to Interns

· Assists in budget development processes

· Establishes, maintains, and develops productive working relationship with field staff, subordinates, and consultants at large

· Represents IFES at offsite venues for the purpose of business development and information dissemination

· Employs resourcefulness in project design, implementation and monitoring

· Trouble shoots project problems. Identifies and implements creative solutions

· Monitors pending grant/contract actions and coordinates timely action and response

· Participates in proposal development/new initiative process

· Works with HR to source and recruit critical talent

· Assists with assembly of monthly/quarterly reports

· Other duties as assigned

Qualifications:

Education: Bachelors degree required in relevant field; Masters Degree preferred

Experience: At least 2 years’ relevant experience in international development or related field

Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development required, with experience in program management and supervisory roles. Familiarity with USAID regulations and reporting requirements preferred. Detailed oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual

LANGUAGE SKILLS: English and French required. Proficiency in another language (Spanish, Arabic) strongly desired

To Apply:

You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Title: Program Assistant

Location: Nairobi, Kenya

Position Description:

The International Foundation for Electoral Systems (IFES) is an international, non-profit organization that supports the building of democratic societies and the strengthening of transitional democracies. Founded in 1987 as a nonpartisan, non-profit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 120 countries.

IFES is currently implementing a capacity-building program in support of Kenya’s electoral process in the areas of Voter Education and sustainability of Election Technology, among others.

IFES Kenya seeks a Program Assistant, whose overall role is to provide administrative and programmatic support to the Kenya Program which includes responsibility under current programming supported by international donors as well as future programming requirements, as may be required. The individual will need to be enthusiastic, self-starting, quick-thinking and motivated as they will be called upon to oversee and manage a wide range of programmatic, financial and operational tasks.

Under the supervision of the Program Manager, principal duties and responsibilities shall include, but not limited to, the following:

Key Responsibilities

Program Management

• Support project management and implementation of project activities

  • Assist in organizing and coordinating core project activities;
  • Assist with regular update of the work plan as well as follow up on activities;
  • Assist in collection of data for monitoring and evaluation of activities and updating the M&E plan;
  • Assist with reporting of programmatic results, these will include weekly/monthly reports to Program Team, Donors, Annual reports, as well as other reports as required;
  • Tracking and documentation of election related information in the media and issue Daily Digest email;

• Arrange program meetings and attending meetings when necessary and provide reports

• Providing logistics support to international and local consultants

  • Book accommodation
  • Prepare travel advances and review travel expenses and ascertain accuracy prior to payments

• Assist with logistical arrangements for workshop participants and consultants

  • Manage seminar and workshop participants’ database;
  • Workshop set up and ensuring adequate branding of the venues
  • Transport and per diem reimbursements to participants
  • Liaising with partners on workshop invitations and making follow-ups on invited participants

• Taking of minutes of program meetings and ensuring distribution to all relevant staff

• Assist with evaluation of partner proposals, as well as review of partner reports

  • Attend partner planning and working group meetings, as needed and provide reports;
  • Assist in drafting briefing papers on relevant topics as needed;

• Assist with managing program planning and budget monitoring/realignment

  • Monitor activity costs and alert relevant staff of the same
  • Gather data on various costs for various activities to inform purchases

• Other duties as may be assigned.

Operations/Financial Management

• Assist with monitoring and tracking of program expenses

• Compiling all necessary documents and drafting LPOs, service contracts, and consultant contracts for local programmatic procurements

• Review of all program-initiated expense vouchers prior to signature/approval

Minimum Qualifications

Education: Bachelor’s degree in a relevant field.

Experience: At least three (3) years of experience, two (2) of which are in a similar position, preferably in international development and/or in the democracy and governance sector. Experience with working with international donors, including USAID, DFID, DFATD, and the EU.

Related Skills and/or Knowledge

• Demonstrable excellent communication skills both verbally and in writing

• IT skills with experience in Microsoft Excel, Word and PowerPoint

• Ability to work with others and take responsibility of building and maintaining positive relationships both within the office as well as with implementation partners

• Ability to prioritise, project planning and meets deadlines

• Familiarity with USAID rules and regulations and reporting requirements preferred

• Positive and solutions-based attitude

• Willingness to travel (though minimal)

Eligibility Requirements

Applicants must be Kenyan citizens or third country nationals permanently residing in Kenya.

All applications should be sent to kenyarecruit@ifes.org not later than 5pm on 31^st December, 2015.

Applications to include resume and cover letter only, no other attachment is required.

Project Director-Cote D'Ivoire

Location: Cote D'Ivoire, Abidjan

Division: Program Management

Status: International Full Time

Position Number: 15:227

Project Description:

Since 2014, IFES has been implementing an electoral reform support program to increase citizen confidence in the electoral system's ability to deliver inclusive, peaceful and credible elections. Specifically, IFES is providing technical assistance to the Ivoirian Independent Election Commission (CEI) to strengthen the body's technical and management capacity.

Job Responsibilities:

· Provide expert guidance and advising to the election management body and host government on election administration, election technology, voter registration, communication strategy, strategic planning, and procedural and organizational enhancements;

· Aid in promoting a credible, peaceful, and technically sound electoral process;

· Maintain and expand relationships with existing local partners in governmental and civil society sectors as well as with other stakeholders;

· Ensure timely execution of project activities within allocated budget;

· Provide regular, high-quality programmatic and financial reports;

· Implement program initiatives through approved work plan;

· Develop new strategies and ideas based on local conditions;

· Implement staffing plans and policies;

· Track and monitor financial expenditures and project budgets;

· Represent IFES with donors, the international community, and other stakeholders.

Qualifications:

The PD must be engaged - a dynamic leader, flexible, adaptable and a team player who demonstrates leadership under challenging conditions. In addition, the PD is required to have the following expertise:

· Candidate must be fluent in French; English fluency also a plus;

· Bachelor’s degree in political science, law, international development, economics, or relevant discipline, Master’s preferred;

· Minimum 10 years of relevant and progressively responsible professional experience in procedures, training, technical writing, and/or management of procedures and training teams;

· Proven track record with democracy, civil society, and governance programming in developing countries;

· Familiarity with monitoring and evaluation methodology;

· Excellent interpersonal/representational skills;

· Familiarity with the international donor community and experience as an action-oriented interlocutor with democracy-development actors at all levels – grassroots to the highest national and international levels;

· Experience with USAID regulations, and the implementation of USAID-funded project activities and experience in proposal writing, budgeting and liaising with donors;

· Relevant regional or country-specific experience required;

· Proven experience managing and implementing international development programs.

To Apply:

You must go tohttp:*www.ifes.org/*to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Program Manager-Africa

Location: United States

Division: Program Management

Status: VA-Based Full Time

Position Number: 15:235

Project Description:

This position with provide support to the Africa Department and not necessarily one project.

Job Responsibilities:

The Program Manager is the first level management position to program work at IFES providing management support to the program division. Specific duties will include development, technical, administrative and financial management support including briefings, covering when senior management is on travel and mentoring staff.

MAJOR DUTIES AND RESPONSIBILITIES:

· Manages execution and tactical delivery in support of project goals

· Participates in development of division’s strategic plan. Seeks out business development opportunities for the division

· Provides guidance in design, implementation, evaluation, and overall management of project(s)

· Alerts division management of programmatic concerns, challenges and difficulties in a timely fashion

· Ensures adherence to terms of funding agreements, including project deliverables

· Establishes, maintains and develops relationship with peers, subordinates, funder community and consultants at large for the purpose of business development and information dissemination

· Directs staff in the timely development and final production of reports to funders

· Prepares budgets and approves project expenses

· Responsible for financial oversight of projects in collaboration and partnership with Finance Team

· Oversees recruiting, interviewing, and hiring staff as needed

· Monitors pending grant/contract actions and coordinates timely action and response

· Works with Procurement to ensure timely acquisition and delivery of commodities

· Travels to field office to oversee/monitor project activities; meet and strengthen relationships with Mission staff

· Assists in drafting project proposals and narrative reports on activities and project administration

· Provides professional developmental opportunities for junior Program staff, evaluates performance and provides feedback

· Other duties as assigned

POSITION SCOPE: Manages and/or performs technical or complex work, requiring ingenuity and capacity to evaluate and respond to new and changing issues. Performance and outcomes are subject to senior management oversight

DECISION MAKING/PROBLEM SOLVING: Complex decision-making requiring in-depth analysis and consensus-building, subject to management review

FISCAL RESPONSIBILITY: Develops budget projections and independently manages allocated resources. Authority to approve program or project expenses, contracts and purchases, subject to established controls and procedures

RELATIONSHIPS: Partnerships require a high degree of diplomacy and judgment, with ability to address conflicts or difficulties in a constructive manner

Qualifications:

Education: Bachelor’s degree required in relevant field; Master’s Degree preferred

Experience: At least 8 years’ relevant experience in international development or related field

Related Skills or Knowledge: Experienced with Microsoft Excel, Word and PowerPoint required. Introductory experience in proposal development required, with experience in program management and supervisory roles. Familiarity with USAID regulations and reporting requirements preferred. Detailed oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired

TRAVEL: Travel maybe required but limited to no more than 20% of time

To Apply:

You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Senior Program Officer

Location: United States

Division: Program Management

Status: VA-Based Full Time

Position Number: 15:236

Project Description:

The SPO position is to support the programs and initiatives in the Africa Department.

Job Responsibilities:

The Senior Program Officer is an advanced professional position at IFES providing support to the program division. Specific duties will include development, technical, administrative and financial management support.

MAJOR DUTIES AND RESPONSIBILITIES:

· Serves as primary interface with Country Director(s) and local staff to implement projects.Achieves project requirements within budget, established time frame, standards of quality, and funder satisfaction

· Prepares budgets and approves field expense reports.Responsible for financial oversight of projects in partnership with Finance team

· Establishes, maintains, and develops productive working relationship with field staff, subordinates, and consultants at large

· Represents Program management at offsite venues for the purpose of business development and information dissemination

· Employs resourcefulness in project design, implementation and monitoring

· Trouble shoots project problems.Identifies and implements creative solutions

· Monitors pending grant/contract actions and coordinates timely action and response

· Travels to field office on a regular basis to oversee and monitor project activities

· Participates in proposal development/new initiative process

· Provides professional developmental opportunities for junior Program staff.Offers input into performance of Country Directors

· Works with HR to source and recruit critical talent

· Works with Procurement to ensure timely acquisition and delivery of commodities

· Coordinates assembly of monthly/quarterly reports

· Other duties as assigned

POSITION SCOPE: Manages work activities with internal and external partners to assure achievement of assigned objectives. Performance and outcomes are subject to management oversight

DECISION MAKING/PROBLEM SOLVING: Multi-factor decision-making requiring research and analysis, subject to supervisory guidance

FISCAL RESPONSIBILITY: Participates in project budget planning, critical review of project financials and preparation and interpretation of reports. Authority to investigate, review and recommend purchase of materials, equipment and logistical arrangements

RELATIONSHIPS: Collaborative relationships require highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes

SUPERVISION EXERCISED: May supervise entry level or professional positions

Qualifications:

Education: Bachelor’s degree required. Master’s Degree in international relations, political science, international development preferred

Experience: Minimum of 6 years of overall work experience in the international development sector with an NGO. Experience with budget management and oversight of large single project or multiple small projects

Related Skills or Knowledge: Experience with program management design and project management. Knowledgeable and experienced with USAID grant and contract proposals, regulations, and procedures. Familiarity with USAID structure and personnel. Proficiency with Microsoft Office and Excel required. Good written and verbal communication skills are required

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired

TRAVEL: Travel up to 20% of time

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. Travel may be required up to 20% of time

To Apply:

You must go to http:www.ifes.org/ to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

GIS and Data Management Support Specialist

Scope of Work

December 2015

Duration of Assignment: 6 months

Estimated Start Date: February 01, 2016

Background:

IFES has long supported the Operations Department of the INEC in identification and implementation of innovative projects and technologies in their work. In preparation for National and Gubernatorial Elections, it is essential for the INEC to have exact mapping of the Polling Units across the country.

In order to support INEC to enhance professionalism of its newly established GIS laboratory, train the INEC staff, plan for efficient integration of GIS databases into other Electoral data sets such as VR databases and other related professional tasks, INEC needs experienced GIS and Data Management Consultant to work with its team to share the knowledge and built up the capacity that will help the Commission both in preparation for upcoming Elections as well as establishment of long term capacity for integration of Geographical Information System in their Electoral work and enhancement of professionalism of its permanent GIS Laboratory.

Presently, the INEC does not possess full in-house capacity to plan, implement and manage highly technical activities and tackle challenges posed by numerous factors including but not limited to: process of registration of citizens directly into Polling Units instead of using registration centers, inadequate number of Polling Units, arbitrary configuration of Registration Area/Ward and Polling Units, placement of Polling Units in unapproved locations, no geographic coordinates of large number of Polling Units, no digital identification and mapping of Registration Area and Ward boundaries, lack of constituency atlas, and the lack of integration of Voter Registration Database data into Polling Unit databases. In order for INEC to tackle these challenges during the current electoral cycle, it needs technical assistance in the areas of geographic information systems, data management, administrative boundary harmonization, polling unit configuration, delineation of electoral area boundaries, and elections management. Experience in mapping the lowest delimitation area and configuration of polling units and how they are utilized in the context of elections management is also important.

Assignment:

GIS and Data Management Support Specialist will undertake the following tasks:

1. Assess the current status, capacity and needs of the INEC GIS Laboratory;

2. Plan and implement on-job training of GIS Laboratory staff as well prepare proposal for long term capacity development;

3. Support the reconfiguration of the Delimitation System (registration area/ward, polling station, and polling unit configuration);

4. Support the digital identification and Mapping of Registration Area and Ward Boundaries;

5. Support the GPS mapping of all polling units with inaccurate or no geographic coordinates;

6. Support the development of the new Directory of Polling Units;

7. Recreation and Production of the Atlas of Constituencies;

8. Implement GIS and data management capacity development;

9. Support the integration/linking of the Delimitation Database and the Voter Registration Database;

10. Support spatial datasets development and updates of the Polling Unit map Website;

11. Support spatial data infrastructure development;

12. With other stakeholders, support the development and utilization of a full spatial data infrastructure for Nigeria to facilitate GIS support to electoral activities and processes;

13. Support the development of GIS-enabled protocols, processes and systems for efficient and effective electoral management;

14. Perform other tasks consistent with the functions of a GIS and data management specialist

Deliverables:

· Assessment report of the current status, capacity and needs of the INEC GIS Laboratory with a workplan for enhancement of the technical and human resources capacity of the INEC GIS Laboratory and staff (to be completed within 4 weeks of consultancy start date)

· Implement on-job training of GIS Laboratory staff (ongoing)

· Provide periodic recommendations for improvement and correction of the ongoing processes (ongoing)

· Provide final report detailing results of the on-the job training and recommendations for future assistance to IFES Nigeria COP.

Requirements:

· A Bachelor’s or Master’s Degree in a relevant field (Geography, Geology, Geo-Spatial Analysis).

· 5-10 years’ experience in the creation of GIS maps and manipulation of other GIS software.

· Experience in the production of cartographic publications (in print or digital).

· Demonstrated electoral GIS experience, particularly in the areas of administrative boundary harmonization, delineation of electoral area boundaries, mapping the lowest delimitation area and configuration of polling units.

· Strong reporting skills

· Knowledge of Nigerian Electoral environment will be an asset.

To Apply:

You must go to http:*www.ifes.org/* to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Gender and Youth Specialist-Kenya (locals only)

Location: Kenya, Nairobi

Division: Program Management

Status: International Full Time

Position Number: 15:254

Project Description:

IFES seeks a qualified Gender and Youth Specialist to manage gender and youth activities and to ensure gender is integrated across its programming to support women and youth’s political participation.

Job Responsibilities:

· The scope of work will include, but is not limited to the following tasks:

· Provides technical leadership on gender and youth approaches and methodologies, including program design, implementation and evaluation;

· Ensures that gender and youth issues, including identification of barriers to and opportunities for access, are mainstreamed across all programs, including training materials, monitoring, events, operations, policies and procedures;

· Develops and implements an annual gender plan and provides program partners with a quarterly verbal or written update on progress towards the annual gender plan;

· Facilitates trainings with program staff and program stakeholders on engaging women and youth in political and electoral processes;

· Assists EMBs and political parties in the design, implementation and assessment of policies, procedures and activities that increase the participation of women and youth (specifically new and first-time voters) in electoral and political processes;

· Designs activities that target women and girls to increase their participation in political and electoral processes;

· Provides input for the development of gender and youth activities, including but not limited to, empowerment and leadership activities, civic and voter education, technical assistance to female candidates, mobilize voter turnout, inclusion advocacy activities, among other activities.;

· Provides gender and youth capacity building support to local and national governments and local organizations; and,

· Maintains active relationships with local gender and youth specialists and others in related organizations and programs.

Qualifications:

· Minimum Bachelor’s degree in political science, law, international relations political science, public policy, youth, gender studies.

· Demonstrated knowledge of women and youth rights issues and election processes.

· At least 6 years of progressive professional experience in gender and youth programming.

· Demonstrated experience working on projects promoting women and youth participation.

· Extensive field-based experience in Kenya or East Africa.

· Demonstrated work experience in program design and strategy to promote gender equity and youth political engagement in complex/high-risk environments.

· Strong skills in written and oral communications in English.

To Apply:

You must go to http:*www.ifes.org/* to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Direct Link:

http://recruiting.ifes.org/careers/Careers.aspx?adata=EJxuQhkcENyqZO13yfAYZ0UYfGE62ZYNtl0DeCEZuE%2fBNxV%2bSsS7m44LMizXuRI8XC79w9bRICP5HnuPpP0Wx9XbVHXMftp8dvGnNd27sty4wLE0d1DnH81XxiL5wTtUN92h84L1GLHUusnVitUUU%2by%2f5rCYoDxe2LhVEU5ncRCoz4G8lcmzqGhZSTpumc04BwXpdJlmdN%2ffghcwptx%2bQ3M%3d

To Apply:

You must go to http:*www.ifes.org/* to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Electoral Management Specialist-Kenya (expats only)

Location: Kenya, Nairobi

Division: Program Management

Status: International Full Time

Position Number: 15:256

Project Description:

The Electoral Management Specialist will support key institutions in election activities including election observation, legal framework, strategic communications, and voter education.

Job Responsibilities:

· Build and foster capacity and leadership of Election Commission

· Detailed assessment of the EMB’s capacity and establishment of a technical assistance plan, based on proposed election calendar and identification and prioritization of areas for assistance;

· Develop and provide advice on training programs on relevant revisions to the electoral laws and regulations;

· Development of an electoral agent training program and development and provision of training materials and guidebooks;

· Advise on the general implementation of electoral activities, providing support to improve electoral systems and procedures; Developing and maintaining constructive working relationships with national counterparts, national and international assistance providers, and democracy and governance organizations and strategic partners

· Develop and maintain constructive working relationship with the diplomatic community, international and national assistance providers, and program partners

· Actively seek the integration of the elections component with other components of the program related to good governance, decentralization and peace-building;

· Provide necessary technical support to CSO partner to develop work plans and messages for public awareness activities;

· Facilitation of dialogue between political actors and implementers of voter education campaigns;

· Conduct strategic planning workshops and trainings for members and staff of EMBs;

· Facilitate roundtable discussions with EMBs, international advisors and other relevant bodies on electoral framework and implementation issues

Qualifications:

· Master’s degree in a related field preferred; Bachelor’s required;

· At least 6 years of relevant work experience directly related to technical assistance for electoral systems and processes;

· Extensive experience in election systems and administration, with specific experience in electoral training and capacity-building of Electoral Management Bodies (EMBs);

· On-site and medium/long-term capacity-building of election administration staff;

· Demonstrated initiative and problem solving skills;

· Strong oral and written communication skills;

· Strong professional and collaborative management skills;

· Extensive experience with implementing electoral cycle projects in post-conflict settings;

· Demonstrated ability to develop effective training materials;

· On-site and medium/long-term capacity-building of election commission and election administration staff highly preferred

To Apply:

You must go to http:*www.ifes.org/* to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.

Finance Administrator-Accounts Payable

Location: Virginia

Division: Domestic Accounting

Status: VA-Based Full Time

Position Number: 15:221

Project Description:

The Finance Administrator will lead a team of Accounts Payable staff and will be responsible for the overall Accounts Payable function within IFES, for both domestic and international transactions. IFES’ receives its funding from a variety of donors/sources which include awards (both contracts and grants) with the US Government, other bilateral and multilateral donors such as DFID and CIDA, the UN, European Union, multilateral development banks, as well as foundations and other private sector donors. The Finance Administrator in coordination with others in the Business Operations department, will help to build and to manage the Accounts Payable team in order to support all IFES’ programmatic areas and both its HQ and global field offices and sites.

Job Responsibilities:

• Provides administrative management and analysis for the reconciliation and processing of advance accounts: travel, consultant, and accounts payable.

• Monitors status of all accounts payable entries.

• Posts accounts payable entries.

• Works closely with Project Accountants to reconcile/resolve issues on field issued travel advances.

• Ensure all account payable vouchers are up-to date before close of fiscal period.

• Ensures disbursements are released timely.

• Reconciles various General Ledger (G/L) accounts.

• Prepares journal entries and cash receipts as necessary.

• Assists with monthly bank account reconciliations.

• Reviews company credit card accounts and ensures payment and documentation is accurate.

• Assists in gathering supporting documents for auditors during annual and project audits.

• Works closely with the Contracts and Grants department to resolve any issues with purchase order invoices and/or consultant agreements prior to payment.

• Works closely with Project Accounting to reconcile and resolve issues.

• Works closely with Treasury Manager for cash availability for urgent payment requests.

• Manages “petty cash” functions as needed for IFES HQ staff.

• Backstops other related Finance staff duties as requested and appropriate.

• Supervises and provides training and guidance to Accounts Payable staff.

• Other duties as assigned

POSITION SCOPE: Implements and provides oversight and technical expertise in the execution of the Accounts Payable function. Provide varied financial support functions and perform moderately complex job duties requiring familiarity with contract compliance and financial controls. Contribute to the development of work plans that ensure contractual compliance and successful delivery of project outcomes. Coordinate work activities with internal and external partners.

DECISION MAKING/PROBLEM SOLVING: Guides the work of the Accounts Payable team and supports its members’ ability to work independently. Identify multi-faceted problems affecting achievement of goals, requiring research into internal and external factors. Analyze and interpret issues and propose alternative solutions relying on knowledge of professional standards and principles. Consult with necessary stakeholders to develop or introduce new and improved methods or procedures.

FISCAL RESPONSIBILITY: Authority to implement procedures for the Accounts Payable function. Perform regular tracking, analysis and reporting of AP accounts. Prepares month-end reporting and account reconciliations. Processes, records, verifies, reconciles and prepares advanced reports of transactions, requiring access to controlled systems.

RELATIONSHIPS: Maintain collaborative working relationship with team members and other staff, both within the headquarters and field offices. Initiate contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals. Requires highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes.

SUPERVISION EXERCISED: Supervise entry level staff. Participate in planning and implementing work activities with internal and external partners and contribute to evaluation of results.

Qualifications:

Education: Bachelor’s degree in Accounting, Finance, or related discipline; or 4 years of work related experience.

Experience: Minimum of 4 years of progressive experience in the finance or accounting field, preferably with USAID and non-USG donor business development and government grants and contracts if individual has a Bachelor’s Degree. In lieu of a Bachelor’s degree, candidate should have 6 years of progressive experience in the finance or accounting field, preferably with USAID and non-USG donor business development and government grants and contracts. Experienced collaborator and contributor to successful proposal development efforts.

Related Skills or Knowledge: Experience working in international development with an NGO and/or for-profit in the development sector, with the administration of USG and non-USG awards (both contract and assistance) working with the FAR/AIDAR, CFRs and relevant OMB circulars, donor regulations, etc. USAID, Dept. of State, and other international development donor experience highly preferred.

Proficiency with Microsoft Office and Excel required, Deltek Costpoint proficiency desired. Strong analytical, written and verbal communication skills, proven organizational skills and a capacity to handle multiple tasks under tight deadlines. Demonstrated leadership, management and team mentoring skills. Team player with excellent interpersonal skills; Experience in dealing with both Headquarters and Field offices.

LANGUAGE SKILLS: English required. Proficiency in another language (Spanish, French, Arabic) strongly desired.

TRAVEL: Limited

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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Project Description:

IFES seeks an experienced Communications and Media Advisor to work with INEC on public communications and media relations. This position will work closely with the INEC and IFES COP to improve communications and media strategies, contributing to credible and peaceful election processes.

Job Responsibilities:

Under the guidance of the Chief of Party, the Communications and Media Advisor will be responsible for the following tasks:

Undertake an assessment of INEC’s communications and reporting methodologies, systems, and media relationships strategies;

Support INEC in finalizing its communication policy

Train INEC officials on strategic communications and develop plan for communications and reporting procedures within headquarters and between state offices;

Assist INEC to develop and implement communications systems to convey accurate information to voters before, during, and after election days, and address issues effectively through the national media;

Assist INEC staff with developing communicating plans, procedures and guidelines for liaising with various governmental organizations and security agencies;

Assist in contingency planning and developing communication crisis strategies with relevant INEC departments;

Assist INEC in developing strategies and guidelines of effective use of new media;

Implement strategic communications training and capacity-building activities for INEC staff;

Assist INEC in developing and incorporating strategic communications guidelines into training of electoral officials, ad-hoc staff and security agents;

Carry out any other tasks at the request of the IFES COP;

Provide a consolidated final report.

Qualifications:

• University degree or advanced education / certified training in Communications/Public Relations or related field

• Minimum 10 years of relevant professional experience in Strategic Communications

• Prior experience in working with Electoral Commission/s on Communications Matters

• Prior experience working in West Africa preferred

• Sensitivity to local political environment and customs

• Proven ability to plan and ensure targets are met

• Experience in organizing off site trainings as well as doing on-the- job trainings;

• Ability and experience in producing evaluation reports and strategic communication plans and documents

• Experience with new media tools

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